Medical Records Management & Services
Improve Your Medical Records Management with Record Nations Today
At Record Nations, we recognize the pivotal role that efficient document scanning and storage play in shaping the future of healthcare delivery. Amidst the complexities of patient care, administrative tasks, and regulatory compliance, the burden of paper-based processes can impede efficiency and compromise patient outcomes. That’s why our comprehensive records management solutions are tailored specifically to address the unique needs of the healthcare industry.
By digitizing and securely storing patient records, medical reports, and administrative documents, we empower healthcare providers to streamline operations, enhance data accessibility, and uphold the highest standards of patient care. Say goodbye to cumbersome paperwork and hello to a future where healthcare professionals can focus on what truly matters—providing exceptional care to their patients.
Your paper documents and records can be converted using medical record scanning from Record Nations providers. Features like optical character recognition (OCR) and data extraction create editable digital files that can be added to any EMR system. Medical DMS gives physicians and their support staff instant access to the documents they need to make faster, more informed medical decisions. You will be able to safely store and retrieve word-processing documents, images, and any other type of electronic file with just the click of a button.
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We're here to help you explore your options and find the perfect service for your needs.
Service Options for Your Records and Storage
Why Choose Record Nations?
Fast Turnaround
Get matched to a partner in 3-5 minutes. They will work with you to get a quote based on your specifications.
Nationwide Coverage
We have partners all over the United States and Canada.
20+ Years
Record Nations has over two decades of experience matching customers to the right services.
Partnered with the Best
We are partnered with thousands of partners nationwide providing you with the best, secure options in your area.
Frequently Asked Questions
What is PHI?
PHI stands for Protected Health Information. It’s any piece of identifiable information that could put a patient’s confidentiality at risk. Some common examples of PHI include, but are not limited to: names, phone numbers, addresses, Social Security Numbers, and medical records.
How secure are your medical document management services?
How do we become a paperless practice?
With our medical records scanning services, you will seamlessly transform your practice into a paperless one. We offer day-forward scanning services to ensure all new patient data is being scanned into your system as well.
What services do I need if my practice is closing?
If your practice is closing, our medical records custodian services will ensure your patient data will be securely stored and available for your patients long after the closure.
What is HIPAA?
Health Insurance Portability & Accountability Act (HIPAA) outlines the requirements that protect personal health information (PHI), from retention to destruction. It requires records to be destroyed when their retention period is up, and shredding is an approved method.
What is HITECH?
Health Information Technology Economic & Clinical Health (HITECH) Act heightens enforcement and penalties for HIPAA non-compliance and requires data breach notifications to patients. This encouraged to standardization of the use of EHRs to increase security.
How long do I need to keep my medical records?
Each state has medical records retention periods that typically range from 6-10 years. No matter what the retention is, all records that reach the end of their period must comply with HIPAA and be thoroughly destroyed.
How can I keep a medical record retention log?
When you’re storing hard-copy medical records with one of our off-site storage providers, you can label your file boxes with their retention times. You can check the status of your records and their retention times, and once they expire, storage providers can handle their destruction with a secure shredding service. For your digital records, EHRs can be configured to track the retention times for them. Once retention periods expire, you can configure your EHR to delete the files automatically.
