Financial Document Scanning & Management
Document Management for the Finance Sector
Financial institutions thrive on efficiency and accuracy. Scanning and management services transform your document system, increasing proficiency. Paper document management is slow, cumbersome, and limiting. With digital files, you will be able to extend your company’s reach, reduce misfilings, and find files quickly.
Converting your financial documents is safe and easy with our partners’ specialized financial scanning services. Record Nations has a nationwide network of excellent, secure scanning providers that will convert your documents into digital files. Digitized documents make it possible for your clients to virtually fill out applications, make deposits, review financial contracts, and more. Store your physical documents easily and shred unnecessary ones with the comprehensive services of our partners that handle the entire lifecycle of your files.
Combined with a customized document management system, your organization will be able to improve financial processes, stay organized, and efficiently access data to increase your success.
Finance Specific Services
Document Scanning
Web-based applications connect customers and financiers with commercial remote deposit interfaces. This allows businesses and individuals to scan and deposit into banks and credit unions.
DMS
Our software has the ability to identify, crop, convert, and extract signatures and other data to simplify document processing. You will be able to verify and extract information from checks, financial statements, loan and mortgage applications, and other banking documents.
Cloud Storage
Route scanned and digital documents quickly and easily with automated services. You will be able to instantly send documentation to the correct location with customized automation rules.
OCR
We utilize optical character recognition (OCR) to automate the input and editing of invoices. You will be able to select fields to populate automatically and index and import invoice numbers, dates, dollar amounts, and more.
The Benefits of Managing Your Financial Documents With Record Nations
Improved Efficiency
Our document management services streamline the storage, retrieval, and organization of financial documents, reducing manual processes and increasing operational efficiency.
Enhanced Security
These services offer advanced security features such as encryption, access controls, and audit trails, helping financial institutions protect sensitive information and comply with regulatory requirements such as GDPR and PCI DSS.
Compliance Management
Our partners provide tools and features to assist with regulatory compliance, ensuring that financial institutions can easily track, monitor, and report document-related activities to regulatory authorities.
Disaster Recovery
Cloud-based document management solutions offer robust disaster recovery capabilities, allowing financial institutions to quickly recover and restore critical documents in the event of a natural disaster, cyberattack, or other unforeseen emergencies.
Improved Collaboration
Our services facilitate collaboration among team members by providing secure access to documents from any location, enabling seamless sharing, editing, and collaboration on financial documents and reports.
Enhanced Customer Service
By digitizing documents and automating document-related processes, financial institutions can improve customer service by providing faster access to information and more efficient handling of customer inquiries and requests.
Financial Document Management FAQs
What are some benefits of going digital in my office?
How safe are my documents when stored electronically and offsite?
Is compliance important to Record Nations?
How can I get started?
What is the typical turnaround time for a financial document management project?
What types of financial documents should I scan to boost our efficiency?
How much does scanning my financial records cost?
How much does off-site storage cost?
How do I need to prepare my financial documents for scanning?
How should I prepare my financial documents for off-site storage?
2. Remove Unnecessary Items: Take this opportunity to purge any records that are no longer needed or relevant. Dispose of outdated documents following your organization’s document retention policies and regulations.
3. Boxing: Place the sorted documents into sturdy, archival-quality boxes or containers. Use appropriate-sized boxes to prevent overfilling and potential damage.
4. Labeling: Clearly label each box with information such as the contents, date range, and any other relevant identifiers. This will make it easier to locate specific records when needed.
5. Inventory: Create a detailed inventory list of all the boxes or containers being sent to off-site storage. Include box numbers, contents, and any other relevant information to track your documents.
6. Protective Measures: Consider using archival-quality folders, sleeves, or envelopes to protect individual documents within the boxes. This can help prevent damage from handling, moisture, or environmental factors.
What is SOX?
What is Check 21?
What is GLBA?