What is Medical Records Management?

What is Medical Records Management? It’s an essential tool for ensuring healthcare professionals can manage patients’ health information effectively and keep healthcare workflows moving. A patient’s medical record history begins the first time they step into a healthcare center or clinic and persists throughout their lives as an ever-growing catalog of information. Each medical record is managed according to protocols, procedures, rules, and regulations such as HIPAA and HITECH. It guarantees these records are handled with integrity, and the patient’s privacy is respected. Equally importantly, the data these records contain are critical to ensuring their healthcare provider can deliver care effectively and fully understand their medical condition and history.

What Is Medical Records Management And What Are Its Tools?

Medical Records Management is critical to how your practice and the healthcare system manage patient records. These professional services significantly enhance how your medical practice manages these records, protects patient privacy, integrates EHR/EMR, and more. When you integrate Record Nations professional Medical Records Management services into your practice, you’ll get access to:

One Integrated Platform

Quick and easy access to patient records is core to medical records management. Staff members and physicians need centralized, efficient, secure, and web-accessible access. With Record Nations’ partner’s common platform, everyone who needs access to these records can access them through a comprehensive record management system. The result is better efficiency, reduction of redundancy, improved profits, and streamlined management processes.

Automated Tracking

Our partners’ record management technology automatically tracks patients and health records through an internal process. This process frees staff time, reduces turnaround time, and significantly limits errors. This system helps guarantee that patients get vital information releases and accounting disclosures, aiding in cost calculation for treatments and processes and facilitating overall accessibility while reducing the risk of medical error and promoting patient safety.

Electronic Data Management

Record Nations partners’ record management system aims to simplify access during cross-organization implementation while maintaining security and privacy. They utilize strict counter-intrusion measures that eliminate information misuse and security breaches even during remote access. Their system also organizes the contents to meet the requirements of physicians, administrative staff, caregivers, nurses, and specialists.

EHR/EMR Integration

Each Electronic Health Record and Electronic Medical Record is essential to helping your practice effectively manage patient health information. Integrating electronic records ensures the accuracy of patient medical records and secures paper records, such as patient charts, by converting them to digital medical records. This conversion of paper records allows the patient information they contain to be integrated into your organization’s core database. This allows you to quickly access them quickly by all connected locations and departments.

E-Signatures

Integration of these systems serves to empower your medical practice by empowering workstations and devices for reviewing medical records. Electronic authentication in the form of e-signatures secure these records. This tool eliminates steps in the process and reduces the time spent managing medical records. This means your staff has more time to spend on patient care.

These components of Record Nations Medical Records Management help to elevate the quality of your care, improve the efficiency of your workflow, and reduce time waste associated with paper records.

What Is Medical Records Management and What Are Its Benefits?

We’ve already discussed some benefits of making Record Nations Medical Records Management part of your healthcare organization’s processes. The ones already discussed were just the beginning. Medical Records Management touches on every aspect of your practice, bringing many benefits that will improve the experience of your staff and patients.

Improved Quality of Care

When a healthcare provider accesses their patient’s medical information, they receive a comprehensive look at their history of care, including treatment history, allergies, pre-existing conditions, and a complete list of prescription medications they use. This complete view of the patient’s medical history guarantees the doctor can make a fully informed decision about their care. They’ll know what’s been tried, how they respond to previous treatments, and more vital information in delivering the best possible care.

Streamlined Administrative Systems

Record Nations provides access to resources to develop a patient record management system that provides a central hub for the secure distribution of patient medical records. You can do administrative processes such as updating, modifying, and sharing medical information with another healthcare provider in very few steps. This streamlined approach ensures physicians have more time and resources to dedicate to their patients.

Data Integrity

Our partners’ system helps ensure that the provider’s treatment decisions are made with the full scope of information about patient care. Further, the processes help maintain the integrity of the information provided by limiting mistakes and tracking changes to the responsible party. Using Record Nations’ network of Medical Records Management providers ensures that patient data remains safe and reliable with smoother processes that reduce wasted time.

These benefits enhance the confidence and security of your health information management processes. As your team becomes familiar with the process, they’ll discover they have more time, can deliver better care, and can securely coordinate treatment with other locations and departments without worry.

If you’re looking for a comprehensive solution to your medical records management concerns, it’s time to contact Record Nations today. We’ll connect your team with our network of experts to develop and implement a system that fits the needs of your healthcare organization. Contact us at (866) 385-3706 or complete our contact request form. When you pair with Record Nations for your medical records management needs, you’re laying the foundations for a secure, efficient future for your organization.

Frequently Asked Questions

How Do I Know the Right Medical Records Management System For My Practice?

The first step in determining which system is right for your organization is assessing the needs of your organization. You must also factor in your organization’s needs in terms of scalability, interoperability, HIPAA/HITECH compliance, etc. Record Nations’ network of medical records management providers can help you navigate this assessment problem and ensure you select the right system for your organization.

Will I Receive Support In Maintaining The Record Management Solution?

Our medical records management systems include full ongoing support for optimization, maintenance, and updates as needed. You’ll regularly receive performance optimizations, system audits, and security calibrations to guarantee your system’s effectiveness. Record Nations’ team will be there every step of the way to ensure you continue to experience the benefits of your updated system.

What Elements Are Involved In Determining The Cost of A Medical Record Management System?

The core elements involved in determining your system implementation cost will include its complexity, customization needs, scalability, ability to integrate with existing systems, and compliance requirements. Your healthcare organization’s size, type, need for training and support, data mitigation, and maintenance experiences moving forward will determine these. Data backup and specific security measures have an influence as well.