Energy Document Management

Our service providers are equipped to handle any type of document. Some examples for the energy industry include: permits, licenses, environmental impact assessments, engineering drawings and schematics, operational reports, safety documentation, financial records, human resource documents, customer records, and more.

It costs, on average, between 7-12 cents per page. However, the price will depend on the size of your project, the type of document, the complexity, and any other special requests. Once you contact us with the details of your project, our service providers will send you accurate price quotes.

The timeline of your project will depend on what service(s) you need, the size of your project, the complexity, and any other requirements. Your service provider will give you a timeline after you contact us with the details of your project.

All of our service providers meet or exceed all state, federal, and local regulations regarding data privacy. In addition, their off-site facilities come equipped with fire-suppressant systems, climate controls, access controls, 24/7 security, and more. Our DMS service providers can also add on encryption, access controls, version controls, redaction, and more.

When you request OCR scanning, you can easily search for, edit, and share any documents you scan into your system.

• Energy companies should consult with legal advisors or compliance professionals to determine the specific document retention requirements applicable to their operations and ensure compliance with regulatory requirements. Here are some general guidelines:

• Permits, licenses, compliance reports, and environmental impact assessments may need to be retained for the duration of the permit or license term, plus several years beyond the expiration date.

• Invoices, receipts, contracts, and financial statements should typically be retained for at least 7 years to comply with tax and financial reporting requirements.

• Safety manuals, incident reports, and training records may need to be retained for several years to ensure compliance with safety regulations and facilitate incident investigations and audits.

• Environmental impact assessments, pollution control plans, and remediation reports may need to be retained indefinitely to track environmental impacts and demonstrate compliance with environmental regulations.

The EPA’s Resource Conservation and Recovery Act (RCRA) regulates and requires safe destruction and management of hazardous waste. The RCRA imposes severe penalties for electronics disposal without a permit: 5 years in prison and/or up to $50,000 per violation day. For making the mistake twice, the penalties double.

The CCPA is a California state law that regulates the collection, use, and sale of personal information of California residents. Energy companies that conduct business in California and meet certain criteria, such as revenue thresholds or handling personal data, must comply with CCPA requirements.

The FTC Act prohibits deceptive or unfair practices related to consumer privacy and data security. Energy companies that engage in online commerce or marketing activities must comply with FTC regulations regarding the collection, use, and protection of consumer data.

HIPAA regulates the use and disclosure of protected health information (PHI) by healthcare providers, health plans, and their business associates. Energy companies involved in healthcare-related activities, such as providing health insurance or managing healthcare facilities, may need to comply with HIPAA requirements.