Vista Document Scanning Services

It is important for businesses to continue evolving to keep up with the demands of customers and improve efficiency. Record Nations Vista has tools and services to help you use technology to improve your business and reduce costs.

Document scanning services minimize storage costs by converting physical files to a digital format. Digital files make it easier to find the files you need with keyword search capabilities and tagging. Your team will not have to spend their valuable time searching through files, increasing productivity overall.

Call us at (760) 981-0413 or fill out the form to connect with scanning providers near you. We will send you free, no obligation quotes based on your specific scanning needs.

How Document Scanning Services Work

Scanning with Record Nations Vista is easy and stress-free. We will help you prepare for scanning and maintain legal compliance throughout the process. Our advanced scanning equipment creates high-quality, accurate digital files every time.

We take the following steps to make your scanning project easier:

We remove bindings to prepare documents for scanning.
We convert single and double-sided documents.
We can index by page or by document, whichever you choose.
We offer Optical Character Recognition (OCR) to make your documents editable.
We can put your converted files on any medium you choose; including CDs, DVDs, or cloud storage.
We can accommodate special requests, just be sure to include the details when you request free quotes by calling (760) 981-0413 or filling out the form on this page.

How to Count Your Documents

When requesting free quotes, we will ask you for the number of documents in your project. Follow these steps to a quick estimate on the size of your project.

Count the number of banker’s boxes, files, or inches of paper you have you have on a shelf. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiple those numbers by the number of boxes, files, or inches.

For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.

The number will vary, but a close estimation will help your provider give you an accurate price quote for your project. Learn more about counting your documents here.

The Cost of Document Scanning in Vista

Scanning reduces your storage costs and minimizes wasted time searching through files. The benefits greatly outweigh the price of scanning.

Most providers will charge between 7 and 12 cents per page. The larger your project is, the lower the price per page will be. We recommend stocking up on documents to scan together to reduce costs. Additional service options may increase the price per page.

Our service options include:

Scanning specifications like OCR, redaction, indexed, non-indexed, etc.
Timeframes of your project
Double-sided documents
Specific systems, file types, and special requirements

Contact us for Free Quotes on Document Scanning Services in Vista

Reduce costs, increase security, and improve productivity with digital files. Our scanning services quickly convert your physical files. Call us at (760) 981-0413 or fill out the form to request free, personalized quotes on your scanning project today. Our trusted providers will contact you within minutes.