health records scanning Urbana

Urbana Medical Records Scanning Services

Patients want instant results and seamless collaboration from their medical providers. Record Nations Urbana has medical records scanning, storage, Electronic Health Record Systems (EHR), and other management services to make this possible. We can easily convert your patient charts to digital documents that can be integrated with the EHR of your choice. 

medical records scanning services Urbana

Going digital will improve your practice management and patient care. You will have instant, secure access to patient data, be able to prescribe medications electronically, and collaborate with other healthcare professionals with the click of a button. Additionally, you will reduce the liability that comes with using paper in the office. Record Nations Urbana has many industry-specific services to meet the unique regulations and needs of any kind of business. Our services can be used by clinics, private practices, hospitals, and healthcare-related businesses.

Storage Services for Healthcare Providers

Off-site storage services can be paired with scanning to safely store records that cannot be converted or must be retained for legal reasons. Storing your files off-site will keep your office free of clutter and provide a higher level of security. Our storage services are secure and easy to use. We minimize your storage costs with competitive price options. You will be able to access your files as needed and set customized security levels for critical files. Record Nations Urbana can also help your practice locate relevant, compliant custodianship services.

What Is the Medical Record Scanning Process?

Step 0Assess

Begin by assessing the type and volume of medical records that need to be professionally scanned. Categorize the records, taking into account their sensitive nature, compliance with healthcare regulations, and the need for confidentiality and security.

Step 1Contact Record Nations

Contact Record Nations to request free, customized quotes for medical record scanning and other management services. Provide details about your project, including the number of records, special considerations, and your location. Our experts will then recommend service providers in Urbana who can meet your needs.

Step 2Schedule Your Service

Urbana service providers experienced in handling medical records will contact you to discuss the scanning service and schedule a convenient pickup or on-site scanning date.

Step 3Scanning and Digitization

Medical records are professionally scanned with a focus on maintaining the highest standards of security and confidentiality. During this process, the service provider will ensure that all medical records are properly indexed and categorized for easy retrieval. After scanning, the digital records will be provided to you in the format of your choice.

Step 4Complete the Service

Once the scanning process is finished, the provider will work according to your agreement regarding the physical medical records. There are several options including having the records returned to you, securely stored, or confidentially shredded. 

Contact Us For Your Free Quote

We're here to help you explore your options and find the perfect service for your needs.

Frequently Asked Questions

Is my patient data secure when using your service?

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Yes, the security of patient data is the top priority. Our partners adhere to strict HIPAA (Health Insurance Portability and Accountability Act) compliance standards and have robust security measures in place to safeguard medical records.

What happens to my original paper records after scanning?

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After scanning, your records can be securely store, return to you, or securely destroyed, depending on retention times. If you choose storage, we have providers that can assist with keeping them in a controlled and secure environment

What is the purpose of medical records scanning, and how can it benefit our healthcare facility?

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Medical records scanning converts paper-based medical records into digital formats, improving access, retrieval, and patient care. Benefits include reduced storage costs, enhanced data security, and streamlined record management.

Can you handle large volumes of medical records, and what is the expected turnaround time for scanning projects?

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Our partners have the capacity to handle large volumes of medical records and other materials efficiently. The turnaround time depends on the project size and complexity, and our partners provide estimated timeframes with your quote.

Are there any size or quantity limitations for medical records scanning projects?

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Our network of providers can accommodate medical record projects of various sizes, from small practices to large healthcare facilities. Get in touch with us to discuss the specific requirements of your medical records scanning project and connect with the right local provider.

Do you offer OCR (Optical Character Recognition) services for medical records?

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Yes, our local providers offer OCR services for health records to convert scanned images into searchable and editable text, enhancing the usability of digitized patient information.

What Our Customers Say

Tina Xoom
"Thank you Fabian! I thought this process was going to be difficult and you made it a piece of cake. Thanks for the info and guiding me in the right direction. Very grateful, Tina"
Aaron McKinnon
"Connected me with a trusted document scanner fast! Thank you"
Cats Vermont
"Great customer service from Cindy! Got a call from her almost before I finished filling out my email request! Friendly, informative, and explained the next steps in the process of getting matched with a nearby service."

Other Locations Nearby

East Lynn | Elliott | Gibson City | Ludlow | Paxton | Rankin | Bellflower | Saybrook | Urbana | Allerton