Document Storage Services in Urbana, IL

Urbana Document Storage

Organized document storage is important for businesses in order to stay on top of retention dates and reduce time spent searching for specific files. Record Nations Urbana makes it easy to find reliable, secure storage services for both physical and digital files. We match you with providers in your area that can help you create a storage system that is right for your business. Retrieval is quick, safe, and simple to keep your business running smoothly.

Storage Options in Urbana

Physical Document Storage

Moving your files off-site opens up valuable space and provides better security for your documents. Record Nations’ partner facilities are equipped with disaster protection, 24/7 monitoring, and climate control. Retrieve your documents physically or digitally at any time while keeping track of important retention schedules.

Cloud Storage and Services

Cloud storage allow you to remotely access all of your business materials securely. Our storage options offer unlimited, scalable storage for your digital files. We include innovative protection features like encryption and two-factor authorization. You will be able to easily retrieve files, collaborate with your team, and increase efficiency with cloud services.

Document Management System Software (DMS)

Document management systems (DMS) automate document management using advanced software. The system will streamline your workflow by making it easy to manage retention schedules, direct documents, and stay organized.

Tori

Orlando, FL

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Tommy

Ventura, CA

"Outrageously helpful. Probably saved me three hours of work. Thank you."

Sandy

Hicksville, NY

"The quick response and amount of information was impressive. I would highly recommend using Record Nations to find the right company for your needs"

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How Much Does Off Site Storage Cost?

Off site records storage pricing depends on a variety of factors like volume, size, additional security or delivery features, provider, and location. However, our partners' paper storage services typically cost 50-95 cents per box, per month. Off site storage can be more affordable than storing in-office. Storage facilities protect your files from natural disasters, theft, and prying eyes while keeping them available to you. Improve efficiency when you eliminate the task of rooting through physical files. Instead, leave it to Record Nations' partners to organize and keep track of retention periods.

Starting the Storage Process

Step 1Prepare

Assess the number of documents your organization needs to store off site. Take note of their size and if they require any special storage accommodations. Consider if your organization may need additional, customized storage services, scanning, or destruction.

Step 2Contact

Contact Record Nations to get free, customized quotes for storage providers in your area. Our experts can quickly answer any quesitons you may have about services.

Step 3Schedule

The provider(s) we match you with will contact you with service options. You choose who will transport and store your documents–and when.

Contact us for a free quote today!

Reach out to our team today to discuss document management solutions. We're here to explore your options and guide you to the perfect service for your needs.

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Frequently Asked Questions

How do I prepare my documents for offsite storage, and what types of items can be stored offsite?

Documents to be scanned should be well-organized and packed securely. You can store various items, such as paper records, legal documents, archival materials, and more.

How can I access my records stored offsite when needed?

Access to stored documents and materials can be arranged by request. You can either request physical retrieval or, for some providers, access digital versions of your documents securely online.

What security measures are in place to protect our offsite-stored records from unauthorized access, damage, or loss?

Security measures for off site storage include controlled access, climate control, fire protection, and surveillance. Ask your storage provider about their specific security protocols.

Is my digitally stored data secure when stored offsite, and what security measures are in place to protect it?

Digital data is protected with encryption, access controls, and secure server infrastructure to safeguard it from unauthorized access or data breaches.

Where is the best place to store documents?

The best and safest place to store documents is in an off site facility. These facilities are monitored 24/7 and are climate controlled. This means your documents are protected from theft, prying eyes, and natural disaster. You are still able to digitally and physically access these documents when needed.

How do I store a lot of documents?

Off site document storage is a safe and efficient way to store any amount of documents. Facilities are climate controlled, secure, and are able to effectively keep track of both your materials and your retention periods for them. Off site storage facilities reduce your on site storage costs, save you time, minimize the risk of data breaches, and keep your offices organized.