Document Scanning Troy, NY

Name: Record Nations Troy, NY Walk In / Drop Off Document Scanning.
Address: 691 Hoosick Rd, Troy, NY, 12180, US
Telephone: (518) 245-3512
Price range: $
Rating: 4.9

Successful businesses continue to improve their practices as better technology and standards progress. You will need to take every opportunity to improve response time to customers, productivity amongst your team, and efficiency in your operations. Scanning services help your business run seamlessly by converting your paper files to a digital format.

Digital files can be easily organized, retrieved on-demand, and save your company money. They make it easier to find the files you need, increasing efficiency and reducing time wasted searching through files. Record Nations Troy can help you with any size conversion project, from one box of paper to an entire warehouse. Call us at (518) 245-3512 or fill out the form to begin the process today.

How Document Scanning Services Work

Record Nations partners with expert scanning professionals in Troy and the surrounding areas. Our providers have been pre-screened and verified to ensure that you will receive quality services every time. We use top-of-the-line scanning equipment that can convert documents of many sizes and specifications. We protect your privacy throughout the process and maintain legal compliance.

We take the following steps to make your scanning project easier:

We remove bindings to prepare documents for scanning.
We convert single and double-sided documents.
We can index by page or by document, whichever you choose.
We offer Optical Character Recognition (OCR) to make your documents editable.
We can put your converted files on any medium you choose; including CDs, DVDs, or cloud storage.
We can accommodate special requests, just be sure to include the details when you request free quotes by calling (518) 245-3512 or filling out the form on this page.

How to Count Your Documents

When you request free quotes on your scanning project, we will ask for the number of documents you plan on scanning. You may be wondering how in the world you will be able to count all of your documents. The formula below makes it easy to find an estimate on the number of pages you have.

Count the number of banker’s boxes, files, or inches of paper you have on a shelf. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiple those numbers by the number of boxes, files, or inches.

For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.

The number will vary based on the thickness of your paper, the brand of boxes or files you use, and how tightly you have packed your documents. Learn more about counting your documents here.

The Cost of Document Scanning in Troy

Scanning can cost your company a large amount upfront, but you will quickly be reimbursed by the savings on storage and printing costs. It will also reduce wasted working hours that were previously spent searching through physical files to find the right document.

Scanning typically costs between 7 and 12 cents per page. You can reduce the price per page by stocking up on documents to scan together. The larger your project is, the lower the price per page will be.

Adding service options will also affect your overall price. Our service options include:

Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
Timeframes of your project
Double-sided documents
Specific systems, file types, and special requirements

Contact us for Free Quotes on Document Scanning Services in Troy

Scanning is essential in the transition to a paperless office. Record Nations Troy will quickly and accurately complete your conversion project, so you can begin enjoying the benefits right away. Call us at (518) 245-3512 or fill out the form to learn more and receive free quotes from Troy-based providers.

Record Nations Troy Location

Record Nations Troy
691 Hoosick Rd
Troy, NY 12180
(518) 245-3512
troy@recordnations.com

Our operating hours are Monday-Thursday from 9:00 AM to 6:00 PM and Friday from 9:30 AM to 1:00 PM.

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Document Scanning Process

Step 0Assess

Begin by assessing the type and volume of documents that you or your organization need to be professionally scanned. Categorize the documents, understand their importance, and identify any specific requirements such as document size, quality, or security considerations.

Step 1Contact

Contact Record Nations by filling out the form or giving us a call to request free, customized quotes for document scanning and other management services. Provide details about your project, including the number of documents, special considerations, and your location. Our experts will then recommend service providers in your area who can meet your needs.

Step 2Schedule Your Service

Local service providers in Troy will contact you to discuss the scanning service. They will work with you to schedule a convenient time for document pickup or onsite scanning.

Step 3Scanning and Digitization

The documents are professionally scanned and converted into high-quality digital files. During this process, the service provider will ensure that all documents are properly indexed and categorized for easy retrieval. After scanning, the digital files will be provided to you in the format of your choice.

Step 4Complete the Service

Once the scanning process is finished, the provider will work according to your agreement regarding the physical files. There are several options including having the documents returned to you, securely stored, or confidentially shredded.

Contact Us For Your Free Quote

We're here to help you explore your options and find the perfect service for your needs.

Get Your Free Quote

(518) 245-3512

Frequently Asked Questions

What is document scanning?

Document scanning refers to the conversion of physical documents into a digital format. This process utilizes a scanner or specialized equipment to capture images of paper documents, which are then stored as electronic files.

How long does it take to complete a scanning project?

Project completion times depend on the size and complexity of the job. We'll provide you with an estimated timeframe when you request a quote.

What types of documents can I scan?

Our scanning service can digitize a wide range of documents, including paper documents; photographs; large format documents; architectural documents; medical records; legal documents; financial records; blueprints; microfilm and microfiche; X-rays; and more.

What file formats do you provide?

We offer various file formats, including PDF, JPEG, TIFF, and more. You can specify your preferred format when placing your order.

Is my data safe and confidential during the scanning process?

Yes, the security and confidentiality of your data are of utmost importance. Our partners have strict privacy protocols in place to ensure that your documents and the information they contain are protected at every stage of the scanning process.

How do I calculate the number of documents I have to scan?

With our easy-to-use conversion calculator, you can determine how many boxes of paper you have based on your current method of storage. If you need additional help, give us a call and we can walk you through it.

Are there any size or quantity limitations for document scanning projects?

Our network of providers can accommodate projects of various sizes, from small batches to large-scale digitization efforts. Get in touch with us to discuss the specific requirements of your project and connect with the right local provider.

Do you offer OCR (Optical Character Recognition) services for scanned documents?

Yes, our local providers offer OCR services to convert scanned images into searchable and editable text, enhancing the usability of your digitized documents.

What is the resolution and quality of the scanned documents?

Our connected providers ensure high-resolution and quality output, capturing details accurately according to industry standards for clear and readable digital documents.

What Our Customers Say

Tina Xoom

"Thank you Fabian! I thought this process was going to be difficult and you made it a piece of cake. Thanks for the info and guiding me in the right direction. Very grateful, Tina"

Aaron McKinnon

"Connected me with a trusted document scanner fast! Thank you"

Cats Vermont

"Great customer service from Cindy! Got a call from her almost before I finished filling out my email request! Friendly, informative, and explained the next steps in the process of getting matched with a nearby service."