Syracuse Medical Record Scanning 

In the 21st century, patients want quick turnaround on lab and medical results. They also want easy access to their personal medical records. Record Nations Syracuse can link you with medical records scanning, storage of medical records, Electronic Health Record Systems (EHR) and other services to make your office procedures more efficient.  Our curated network of document management pros can easily digitize your patient charts to be integrated with the EHR that you use in your practice. 

medical record scanning process at record nations

In New York, healthcare providers have to keep patient records for at least six (6) years after the last patient encounter.  Going digital will transform how you do business with your staff and patients.  Have quick secure access to patient information. You’ll be able to electronically prescribe medications and link to pharmacies and other healthcare professionals in your referral network.

You’ll also reduce the liability that comes with using paper in the office. Paper documents can get misplaced, misfiled or confidentiality can be breached with it getting into the wrong hands.  Record Nations Syracuse has many custom services that can be used by healthcare clinics, private medical or dental practices, hospitals, and other healthcare-related businesses.

Storage Solutions for Healthcare Providers

Remote storage services along with document scanning can keep your record storage secure if you have to keep files to comply with local and state regulations. Storing your aging patient files away from your office will lessen office clutter during the years-long mandatory retention period. Storage services provided by our network of document management experts are secure and easy to use. 

Once you call our trained Record Nations staff, we’ll find you budget friendly prices with local companies. You’ll be able to access your files whenever you need to, and you can customize security levels for critical files. Record Nations Syracuse can also help your practice find custodianship services when you need them.

Contact Record Nations to Find the Right Service for You!

(315) 234-2429

What Is the Medical Record Scanning Process?

Step 1Assess

Begin by assessing the type and volume of medical records that need to be professionally scanned. Categorize the records, taking into account their sensitive nature, compliance with healthcare regulations, and the need for confidentiality and security.

Step 2Contact Record Nations

Contact Record Nations to request free, customized quotes for medical record scanning and other management services. Provide details about your project, including the number of records, special considerations, and your location. Our experts will then recommend service providers in Syracuse who can meet your needs.

Step 3Schedule Your Service

Syracuse service providers experienced in handling medical records will contact you to discuss the scanning service and schedule a convenient pickup or on-site scanning date.

Step 4Scanning and Digitization

Medical records are professionally scanned with a focus on maintaining the highest standards of security and confidentiality. During this process, the service provider will ensure that all medical records are properly indexed and categorized for easy retrieval. After scanning, the digital records will be provided to you in the format of your choice.

Step 5Complete the Service

Once the scanning process is finished, the provider will work according to your agreement regarding the physical medical records. There are several options including having the records returned to you, securely stored, or confidentially shredded. 

Contact Us For Your Free Quote

We're here to help you explore your options and find the perfect service for your needs.

Frequently Asked Questions

Is my patient data secure when using your service?

Find Location

Yes, the security of patient data is the top priority. Our partners adhere to strict HIPAA (Health Insurance Portability and Accountability Act) compliance standards and have robust security measures in place to safeguard medical records.

What happens to my original paper records after scanning?

Find Location

After scanning, your records can be securely store, return to you, or securely destroyed, depending on retention times. If you choose storage, we have providers that can assist with keeping them in a controlled and secure environment

What is the purpose of medical records scanning, and how can it benefit our healthcare facility?

Find Location

Medical records scanning converts paper-based medical records into digital formats, improving access, retrieval, and patient care. Benefits include reduced storage costs, enhanced data security, and streamlined record management.

What is the expected turnaround time for scanning projects?

Find Location

The turnaround time depends on the project size and complexity, and our partners provide estimated timeframes with your quote.

Are there any size or quantity limitations for medical records scanning projects?

Find Location

Our network of providers can accommodate medical record projects of various sizes, from small practices to large healthcare facilities. Get in touch with us to discuss the specific requirements of your medical records scanning project and connect with the right local provider.

Do you offer OCR (Optical Character Recognition) services for medical records?

Find Location

Yes, our local providers offer OCR services for medical records to convert scanned images into searchable and editable text, enhancing the usability of digitized patient information.

What Our Customers Say

Tina Xoom
"Thank you Fabian! I thought this process was going to be difficult and you made it a piece of cake. Thanks for the info and guiding me in the right direction. Very grateful, Tina"
Aaron McKinnon
"Connected me with a trusted document scanner fast! Thank you"
Cats Vermont
"Great customer service from Cindy! Got a call from her almost before I finished filling out my email request! Friendly, informative, and explained the next steps in the process of getting matched with a nearby service."