Smyrna Document StorageÂ
Record Nations Smyrna will link you with document storage companies who can provide you with the best choices for secure storage of your physical and digital files. In Georgia, the state has no retention policy concerning a lawyer’s client files, but does require that trust account, escrow account and IOLTA account records be retained for at least six (6) years.
Healthcare providers have to retain patients’ medical records for at least ten (10) years after the last recorded entry. That’s a lot of square footage devoted to paper files. And space is money.
Have you ever considered how much of your staff’s time is spent on document storage and getting documents out of file cabinets? Do you have a policy for document retention? How easy would it be for you to find a specific file right now? What happens when a file is misplaced and you can’t find it?
Document Storage Solutions
- You can store physical documents away from your work site
Moving your paper files and cabinets away from your office frees up usable square footage. You’ll be surprised at how much space was used for storing paper. Your files can be held in a secure environment. Record Nations’ network partner facilities will protect your files in case of disaster; security systems monitor the premises around the clock; temperature controls allow for optimum storage conditions. You can retrieve documents whenever you need them.
- Scan and store in the Cloud
Cloud storage is a streamlined way of remotely accessing your business records while the physical files can be securely stored elsewhere. You could also decide to store documents in the Cloud but still keep the paper documents in your office. For Cloud storage, there’s unlimited storage capacity for digital files plus added security features like encryption and two-factor authorization.
- Document Management System Software (DMS)
Document management systems (DMS) use advanced software to automate document management. The system will manage retention schedules for documents and organize direct documents.
Contact Record Nations to Find the Right Service for You!
