Document Storage Services in Smyrna, GA

Smyrna Document Storage

Record Nations Smyrna will link you with document storage companies who can provide you with the best choices for secure storage of your physical and digital files. In Georgia, the state has no retention policy concerning a lawyer’s client files, but does require that trust account, escrow account and IOLTA account records be retained for at least six (6) years.

Healthcare providers have to retain patients’ medical records for at least ten (10) years after the last recorded entry. That’s a lot of square footage devoted to paper files. And space is money.

Have you ever considered how much of your staff’s time is spent on document storage and getting documents out of file cabinets? Do you have a policy for document retention? How easy would it be for you to find a specific file right now? What happens when a file is misplaced and you can’t find it?

Document Storage Solutions

benefits of document storage services at Records Nations

You can store physical documents away from your work site

Moving your paper files and cabinets away from your office frees up usable square footage. You’ll be surprised at how much space was used for storing paper. Your files can be held in a secure environment. Record Nations’ network partner facilities will protect your files in case of disaster; security systems monitor the premises around the clock; temperature controls allow for optimum storage conditions. You can retrieve documents whenever you need them.

Scan and store in the Cloud

Cloud storage is a streamlined way of remotely accessing your business records while the physical files can be securely stored elsewhere. You could also decide to store documents in the Cloud but still keep the paper documents in your office. For Cloud storage, there’s unlimited storage capacity for digital files plus added security features like encryption and two-factor authorization.

Document Management System Software (DMS)

Document management systems (DMS) use advanced software to automate document management. The system will manage retention schedules for documents and organize direct documents.

Contact Record Nations to Find the Right Service for You!

(901) 465-5316

Starting the Storage Process

Step 1Prepare

Assess the number of documents your organization needs to store off site. Take note of their size and if they require any special storage accommodations. Consider if your organization may need additional, customized storage services, scanning, or destruction.

Step 2Contact

Contact Record Nations to get free, customized quotes for storage providers in your area. Our experts can quickly answer any quesitons you may have about services.

Step 3Schedule

The provider(s) we match you with will contact you with service options. You choose who will transport and store your documents–and when.

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We're here to help you explore your options and find the perfect service for your needs.

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(901) 465-5316

Frequently Asked Questions

How do I prepare my documents for offsite storage, and what types of items can be stored offsite?

Documents to be scanned should be well-organized and packed securely. You can store various items, such as paper records, legal documents, archival materials, and more.

How can I access my records stored offsite when needed?

Access to stored documents can be arranged by request. You can either request physical retrieval or, for some providers, access digital versions of your documents securely online.

What security measures are in place to protect our offsite-stored records from unauthorized access, damage, or loss?

Security measures for off site storage include controlled access, climate control, fire protection, and surveillance. Ask your storage provider about their specific security protocols.

Is my digitally stored data secure when stored offsite, and what security measures are in place to protect it?

Digital data is protected with encryption, access controls, and secure server infrastructure to safeguard it from unauthorized access or data breaches.

Where is the best place to store documents?

The best and safest place to store documents is in an off site facility. These facilities are monitored 24/7 and are climate controlled. This means your documents are protected from theft, prying eyes, and natural disaster. You are still able to digitally and physically access these documents when needed.

How do I store a lot of documents?

Off site document storage is a safe and efficient way to store any amount of documents. Facilities are climate controlled, secure, and are able to effectively keep track of both your materials and your retention periods for them. Off site storage facilities reduce your on site storage costs, save you time, minimize the risk of data breaches, and keep your offices organized.