Shreveport Document Storage
Do you know how much time and effort your staff spends on document storage and retrieving documents? Do you have a policy for how long to keep documents? How much time does your staff spend searching for specific files? And what happens when a file can’t be found? What do you do then?
Record Nations Shreveport will connect you with document storage experts who will help you to design a cost-effective and secure storage process for your physical and digital files. In Louisiana, law offices have to retain files for at least five years after a legal matter is resolved. Â
Medical and dental records must be retained for at least six years from the last treatment date. Hospital records must be kept for at least ten years from the patient’s discharge date.
That can mean a lot of office space taken up by paper, and clients that aren’t bringing you income anymore.
Business Storage Options
Physical Document Storage
Moving your paper files away from your worksite frees up available square footage and your documents can be stored in a secure environment. Record Nations’ network partner facilities will make sure that your files are protected during all types of disasters, are monitored 24/7 and have temperature controls that prevent paper from degrading. You can retrieve your documents whenever convenient and can track your retention schedules.
- Cloud Storage and Services
Cloud storage lets you remotely access business records while the physical files are stored securely away from your office. You could also decide to still keep them in your office while also having a digitized copy of each file. Storage options offer unlimited storage capacity for digital files. Added protection features can include encryption and two-factor authorization.
- Document Management System Software (DMS)
Document management systems (DMS) use advanced software to automate document management. The system will streamline your workflow by managing retention schedules and organizing documents.
To start the storage process, you’ll be asked to do the following:
- Estimate how many documents your company needs to store away from your worksite, including any with exceptional size or special storage needs. Decide if you will need scanning or document destruction too.
- Call Record Nations to get free quotes on services from storage providers near you. Choose your new provider and schedule when work will begin to get your documents into secure storage.
Call Record Nations Today! (985) 807-1437
