Microfiche and Microfilm Scanning Services

Microfilm, alternatively referred to as roll film, is available either in an open reel format or within a cassette. Typically, roll film is supplied in lengths of 100 feet for 35mm film, 130 feet for 16mm film, and 215 feet for 16mm film. Microfilm is typically made from a polyester base coated with a light-sensitive emulsion.

Documents are photographed onto the film using a microfilm camera, which captures high-resolution images at a reduced size. The film is then processed using chemical development techniques similar to those used for traditional photography. Once processed, microfilm reels or sheets can store hundreds or even thousands of pages of documents in a space-saving format. Microfilm is commonly used for long-term preservation of archival materials, such as newspapers, manuscripts, government records, and other important documents.

Microfiche is a format for storing multiple pages of documents in a compact form on a single sheet of film. The film sheet typically measures about 4 x 6 inches and contains microphotographs of documents arranged in a grid pattern. Each individual document is reduced in size and arranged in rows and columns on the microfiche, allowing multiple documents to be stored on a single sheet.

Microfiche is commonly used for archiving and storing large volumes of documents, such as library catalogs, newspapers, periodicals, and technical manuals. It offers several advantages, including space efficiency, as many pages can be stored on a single microfiche sheet, and durability, as the film is resistant to deterioration from environmental factors.

An aperture card is a type of punched card used for storing microfilm images, particularly in technical fields such as engineering, architecture, and manufacturing. The card consists of a sturdy piece of cardboard or paper with one or more cut-out windows, or “apertures,” typically located near one edge of the card. These apertures hold small sections of microfilm containing images of technical drawings, schematics, or other documents.

1. Gather and organize all the microfilm data that you wish to be converted.

2. Contact Record Nations at (866) 385-3706 or fill out the form for free quotes on your project. You’ll be connected to local, reliable partners that can handle any project. Pick the provider that best fits your needs.

3. Your microform data is sent or picked up by the provider you choose in a secure vehicle and transferred to the scanning facility.

4. Each exposure is scanned into a high-quality, digital format using state-of-the-art scanners. Each one is manually reviewed to ensure the digital copy is clear and complete.

5. The scans can be delivered in any storage device you request (ex. CDs, hard drives, or USB drives). The original microforms are then returned to you.

Our scanning services help in digitizing and preserving historical or important documents stored on microfilm or microfiche, making them more accessible and reducing the risk of deterioration.

Scanning services may handle various microfilm and microfiche formats, including 16mm and 35mm microfilm, and aperture cards.

The price of your project will be based on the number of frames, the type of microfilm, final resolutions, indexing requirements, or other factors. Once you contact us with the details of your project, our service providers will give you a more accurate price quote.

Our scanning services offer additional services, such as document enhancement or restoration. OCR technology can also be valuable for making the scanned microform searchable and editable. 

Proper storage of microfilm before scanning is crucial to ensure that the film remains in good condition and that the resulting scans are of high quality. Here are some guidelines for storing microfilm before scanning:

1. Temperature and humidity control: Store microfilm in a climate-controlled environment with stable temperature and humidity levels. Ideal conditions are typically around 20-24°C (68-75°F) and 30-50% relative humidity.

2. Protection from light: Microfilm should be stored in light-tight containers or cabinets to prevent exposure to sunlight or artificial light, which can cause fading and degradation of the images.

3. Dust and dirt prevention: Keep microfilm reels or sheets in protective sleeves or containers to shield them from dust, dirt, and other contaminants. Clean the storage containers regularly to prevent buildup.

4. Avoiding extreme conditions: Avoid storing microfilm in areas prone to extreme temperatures, high humidity, or fluctuations in environmental conditions, as these can accelerate degradation.

5. Proper handling: When handling microfilm, wear clean, lint-free gloves to prevent fingerprints and oil transfer. Handle the film gently and avoid bending or creasing it.

6. Organization: Keep microfilm reels or sheets organized and labeled to facilitate easy retrieval when it’s time for scanning. Use archival-quality labels and markers to avoid damage to the film.

7. Regular inspection: Periodically inspect stored microfilm for signs of deterioration, such as vinegar syndrome (a chemical degradation process), mold growth, or physical damage. Address any issues promptly to prevent further deterioration.