Document Scanning Services
Digitize Your Papers with Document Scanning Services
Scanning services transform your pile of documents into an organized archive of digital files. Going digital means you will no longer have to spend unnecessary time completing administrative tasks, searching for files, or having to print multiple copies for your team. Digital files can be searched and edited with a simple keyword search. You will be able to take your information anywhere, making it more accessible to remote employees as well. Your business will be able to achieve its goals faster than ever before.
Record Nations can help you convert documents, microfilm, maps, blueprints, and more. Our services simplify the document scanning process to make the transition painless, compliant, and stress-free. Whether you would like to reduce your storage needs, increase accessibility to your data, or improve customer service, we are confident that we have a scanning solution for you. Our providers can help with scanning standard business documents to intricate compliance requirements across unique industries.
Secure. Efficient. Digitization Made Easy.
Our network of providers is full of industry experts in scanning and digitizing. Our team is ready to assist in matching you to the best option in your area and your scanning project. Having scanned documents help to improve efficiency as well as increase security measures through encryption enhancements. Businesses reap the benefits of digitizing every day and so can you. Take a step toward a more secure, streamlined, and fully-digital solution today!
Contact Us For Your Free Quote
We're here to help you explore your options and find the perfect service for your needs.
Service Options for Your Records and Storage
How Do Document Scanning Services Work?
- Assess: Begin by assessing the type and volume of documents that you or your organization need to be professionally scanned. Categorize the documents, understand their importance, and identify any specific requirements such as document size, retention, quality, or security considerations.
- Contact: Call Record Nations at (866) 385-3706 or fill out the form to receive free quotes from scanning providers in your area. Choose the provider that best fits your needs and budget.
- Schedule Your Service: Local service providers will contact you to discuss the scanning service. They will work with you to schedule a convenient time for document pickup or onsite scanning.
- Scanning and Digitization: The documents are professionally scanned and converted into high-quality digital files. During this process, the service provider will ensure that all documents are properly indexed and categorized for easy retrieval. After scanning, the digital files will be provided to you in the format of your choice.
- Complete the Service: Once the scanning process is finished, the provider will work according to your agreement regarding the physical files. There are several options including having the documents returned to you, securely stored, or confidentially shredded.
Why Choose Record Nations?
Fast Turnaround
Get matched to a partner in 3-5 minutes. They will work with you to get a quote based on your specifications.
Nationwide Coverage
We have partners all over the United States and Canada.
20+ Years
Record Nations has over two decades of experience matching customers to the right services.
Partnered with the Best
We are partnered with thousands of partners nationwide providing you with the best, secure options in your area.
Frequently Asked Questions
How do your scanning services work?
- Contact Record Nations – Fill out the form or give us a call at (866) 385-3706 to get the process started
- Receiving A Scanning Project Estimate – We will find the best partner for you depending on your project scope, location, and other criteria. Our partner(s) will reach out and provide their pricing estimate to you directly.
- Selecting & Scheduling – After selecting the right option for your business and project, it is time to schedule your service with the provider.
- Preparing the Documents – It is time to gather all of the documents needed for your project. This is also a great opportunity to remove any unnecessary binding or restricting material so the project can move quicker and easier
- Scanning & Completion – Your scanning time has arrived and the process is now completed. The next steps are to consider storage options, document destruction, and ongoing scanning (day-forward scanning)
How much do scanning services cost?
On average, it will cost around 7-12 cents per page. The price will vary on the type of document, size of your project, the complexity, any features you add on, and if you would like to implement any of our storage options.
How secure are your scanning services?
Security level will vary depending on the type of document you need to be scanned, but our service providers prioritize confidentiality and integrity. They are all compliant with state and federal privacy laws, such as HIPAA, HITECH, FACTA, and more, and have physical security, restricted access, and encryption, and can securely destroy your documents after scanning if needed.
What types of documents can I scan?
Almost any type of document can be scanned, including paper documents, photographs, slides, medical records, legal documents, financial records, blueprints, and more. We can handle any size, shape, and format you have.
How do I need to prepare my documents for scanning?
In general, documents should be organized in the way you want to index your files digitally and free from any debris or damage. You should also remove staples, paperclips, rubber bands, and other bindings so the scanning process can run smoothly and efficiently.
How long does a scanning service take?
The timing of your scanning project can vary depending on the complexity, quantity, and any specific requests (indexing, redacting, etc.). When you are connected with a provider, they will be able to give you a more in-depth timeline.
Do you offer on-site scanning?
Most of our partners offer both on-site and off-site scanning services. Depending on your preference and the volume of documents, they can tailor their services to meet your specific requirements.
How can I edit a scanned document?
When you request OCR scanning, your documents will be converted to machine-encoded text that can be edited through a PDF.
How does indexing work?
Document indexing is when you associate or tag documents with different “search terms.” You will be able to easily search for files using the keywords of your choice. Some examples you can index by are case number, dates, patients’ names, invoice number, order numbers, addresses, and more.
Can you scan double-sided documents?
Yes – our service providers’ scanners are equipped to scan both sides of papers at the same time. Your documents will only pass through the scanner once.
What is the difference between imaging and digitizing?
Document imaging takes a digital “image” copy that is only readable. Digitizing typically incorporates OCR scanning that allows you to edit your digital documents.
What industries can benefit from scanning services?
All industries can greatly benefit from our scanning services. Some industry-specific examples include:
What format will my scanned documents be returned in?
Our service providers support a variety of file formats, including PDF, TIFF, JPEG, and more. They can work with you to ensure compatibility with your systems.
What is day-forward scanning?
With day-forward scanning, you select a future date when you will first scan your archives of existing documents. From that date on, your new documents will be scanned as soon as they are created.
