Converting your medical practice to a digital system helps maintain confidentiality and improves the records management process. With digital patient charts and an Electronic Health Record System (EHR) you will be able to pass information quickly and make decisions with precision.

Medical record scanning begins the transition process by converting your charts to a digital format. You will want to include your patients’ medical histories, medications, vitals, immunizations, and more. Private health information will be protected by safe handling and HIPAA compliance. Our providers are certified and highly trained in the protection of information.

Medical record storage is also available for files that need to be retained physically. We will move your documents offsite to a protected local facility. Our facilities are equipped to secure personal health information and maintain compliance with your practice.

Preparing Medical Records for Scanning in San Ramon

Going digital improves security and efficiency. Immediate access to patient information improves patient care and communication, making your practice run successfully. You and your team will be able to easily access, navigate, and update patient information with scanning services from Record Nations San Ramon.

Follow these steps to begin your medical record scanning project today:

  1. Contact us by calling (925) 575-9457 or filling out the form. Provide some details about your scanning needs and we will find local professionals that can complete your project. Be sure to include the number of records you will be scanning and the level of detail you would like to maintain for each file.
  2. Our scanning providers will send you customized price quotes for your project.
  3. Choose a provider and together you can begin converting your files to a digital system.

 

Medical Records Storage Services

medical Record scanning and storage

Medical record scanning reduces storage costs by eliminating the need to physically store all of your documents. However, some documents will need to be retained physically as a backup for critical files or for legal purposes. For those files, we offer medical record storage. Our HIPAA compliant facilities safeguard your information with 24/7 monitoring, live patrol, and disaster protection.

Get Free, No Obligation Quotes on Medical Record Scanning and Storage in San Ramon

Maintain compliance and improve efficiency with Record Nations San Ramon. We provide services for private practices, clinics, hospitals, and healthcare-related businesses. Call us at (925) 575-9457 or fill out the form to receive free, no-obligation quotes on medical record scanning and storage services near you.

Record Nations San Ramon Location

Record Nations San Ramon
200 Purdue Rd
San Ramon, CA 94583
(925) 575-9457
san-ramon@recordnations.com

Our operating hours are Monday-Saturday from 9:00 AM to 6:00 PM and Sunday from 10:00 AM to 4:00 PM.

Record Nations proudly serves these cities near the San Ramon area:
Alamo | Brentwood | Castro Valley | Clayton | Danville | Diablo | Dublin | Hayward | Livermore | Oakland | Pleasanton | San Francisco | San Jose | Walnut Creek

What Is the Medical Record Scanning Process?

Step 0Assess

Begin by assessing the type and volume of medical records that need to be professionally scanned. Categorize the records, taking into account their sensitive nature, compliance with healthcare regulations, and the need for confidentiality and security.

Step 1Contact Record Nations

Contact Record Nations to request free, customized quotes for medical record scanning and other management services. Provide details about your project, including the number of records, special considerations, and your location. Our experts will then recommend service providers in San Ramon who can meet your needs.

Step 2Schedule Your Service

San Ramon service providers experienced in handling medical records will contact you to discuss the scanning service and schedule a convenient pickup or on-site scanning date.

Step 3Scanning and Digitization

Medical records are professionally scanned with a focus on maintaining the highest standards of security and confidentiality. During this process, the service provider will ensure that all medical records are properly indexed and categorized for easy retrieval. After scanning, the digital records will be provided to you in the format of your choice.

Step 4Complete the Service

Once the scanning process is finished, the provider will work according to your agreement regarding the physical medical records. There are several options including having the records returned to you, securely stored, or confidentially shredded. 

Contact Us For Your Free Quote

We're here to help you explore your options and find the perfect service for your needs.

Frequently Asked Questions

Is my patient data secure when using your service?

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Yes, the security of patient data is the top priority. Our partners adhere to strict HIPAA (Health Insurance Portability and Accountability Act) compliance standards and have robust security measures in place to safeguard medical records.

What happens to my original paper records after scanning?

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After scanning, your records can be securely store, return to you, or securely destroyed, depending on retention times. If you choose storage, we have providers that can assist with keeping them in a controlled and secure environment

What is the purpose of medical records scanning, and how can it benefit our healthcare facility?

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Medical records scanning converts paper-based medical records into digital formats, improving access, retrieval, and patient care. Benefits include reduced storage costs, enhanced data security, and streamlined record management.

Can you handle large volumes of medical records, and what is the expected turnaround time for scanning projects?

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Our partners have the capacity to handle large volumes of medical records and other materials efficiently. The turnaround time depends on the project size and complexity, and our partners provide estimated timeframes with your quote.

Are there any size or quantity limitations for medical records scanning projects?

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Our network of providers can accommodate medical record projects of various sizes, from small practices to large healthcare facilities. Get in touch with us to discuss the specific requirements of your medical records scanning project and connect with the right local provider.

Do you offer OCR (Optical Character Recognition) services for medical records?

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Yes, our local providers offer OCR services for health records to convert scanned images into searchable and editable text, enhancing the usability of digitized patient information.

What Our Customers Say

Tina Xoom
"Thank you Fabian! I thought this process was going to be difficult and you made it a piece of cake. Thanks for the info and guiding me in the right direction. Very grateful, Tina"
Aaron McKinnon
"Connected me with a trusted document scanner fast! Thank you"
Cats Vermont
"Great customer service from Cindy! Got a call from her almost before I finished filling out my email request! Friendly, informative, and explained the next steps in the process of getting matched with a nearby service."