Professional scanning services take the stress out of transitioning to a paperless office. Record Nations  San Ramon specializes in quick conversion projects to get your new system up and running as soon as possible. We will assist you with the preparation process and create clear, accurate files that can be easily organized, better managed, and quickly retrieved.

Begin your conversion project today by calling us at (925) 575-9457 or filling out the form. We will send you free, personalized price quotes from local scanning providers within minutes. You will be able to compare prices and find the company that works best for you.

How Document Scanning Services Work

Paper documents take time to search through, update by hand, and are cumbersome to store. Digital documents can be found with a simple keyword search and edited easily. Digital files can also be integrated with the document management system (DMS) of your choice, giving your documents structured organization and automated maintenance.

We take care of the following steps to make your project as easy as possible:

  • We remove bindings to prepare documents for scanning.
  • We determine between single and double-sided documents and scan as necessary.
  • We can index by page or by entire document, whichever is easier for you. 
  • We offer Optical Character Recognition (OCR), so that documents can be modified later.
  • We can put your converted files on any medium you choose; including CDs, DVDs, or cloud storage.
  • We can accommodate special requests, just give us the details when you request free quotes by calling (925) 575-9457 or filling out the form.

Document Scanning ServicesHow to Count Your Documents

Counting your documents will make it possible for us to give you an accurate price quote on your conversion project. Follow the steps below to count the number of documents you have to scan. 

Count the number of banker’s boxes, files, or inches of paper you have on a shelf. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiply those numbers by the number of boxes, files, or inches.

For example, if you have 3 banker’s boxes full of paper, you will calculate 3 boxes x 2500 sheets of paper = 7500 documents.

For more information on counting your documents, click here.

The Cost of Document Scanning in San Ramon

Scanning is charged by the page. The price per page will depend on the overall size of your project, your location, and any service options you select for your project. The price typically falls between 7 and 12 cents per page.

Our service options include:

  • Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
  • Expedited turnaround time
  • Double-sided documents
  • Specific systems, file types, and special requirements

Contact us for Free Quotes on Document Scanning Services in San Ramon

Record Nations San Ramon makes it easy to convert your documents to digital files. You will love how easy it is to navigate through all of your information with digital files. Call us at (925) 575-9457 or fill out the form to request free quotes on your document scanning project today.

Record Nations San Ramon Location

Record Nations San Ramon
200 Purdue Rd
San Ramon, CA 94583
(925) 575-9457
san-ramon@recordnations.com

Our operating hours are Monday-Saturday from 9:00 AM to 6:00 PM and Sunday from 10:00 AM to 4:00 PM.

Record Nations proudly serves these cities near the San Ramon area:
Alamo | Brentwood | Castro Valley | Clayton | Danville | Diablo | Dublin | Hayward | Livermore | Oakland | Pleasanton | San Francisco | San Jose | Walnut Creek

Document Scanning Process

Step 0Assess

Begin by assessing the type and volume of documents that you or your organization need to be professionally scanned. Categorize the documents, understand their importance, and identify any specific requirements such as document size, quality, or security considerations.

Step 1Contact

Contact Record Nations to request free, customized quotes for document scanning and other management services. Provide details about your project, including the number of documents, special considerations, and your location. Our experts will then recommend service providers in your area who can meet your needs.

Step 2Schedule Your Service

Local service providers in San Ramon will contact you to discuss the scanning service. They will work with you to schedule a convenient time for document pickup or onsite scanning.

Step 3Scanning and Digitization

The documents are professionally scanned and converted into high-quality digital files. During this process, the service provider will ensure that all documents are properly indexed and categorized for easy retrieval. After scanning, the digital files will be provided to you in the format of your choice.

Step 4Complete the Service

Once the scanning process is finished, the provider will work according to your agreement regarding the physical files. There are several options including having the documents returned to you, securely stored, or confidentially shredded. 

Contact Us For Your Free Quote

We're here to help you explore your options and find the perfect service for your needs.

Frequently Asked Questions

How long does it take to complete a scanning project?

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Project completion times for document scanning depend on the size and complexity of the job. We'll provide you with an estimated timeframe when you request a quote.

What types of documents can I scan?

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Our partner scanning services can digitize a wide range of documents, including paper records, photos, architectural documents, artwork, and more.

What file formats do you provide?

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We offer various file formats after scanning, including PDF, JPEG, TIFF, and more. You can specify your preferred format when placing your order.

Is my data safe and confidential during the scanning process?

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Yes, the security and confidentiality of your data during the scanning process are of utmost importance. Our partners have strict privacy protocols in place to ensure that your documents and the information they contain are protected at every stage of the scanning process.

Are there any size or quantity limitations for document scanning projects?

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Our network of scanning providers can accommodate projects of various sizes, from small batches to large-scale digitization efforts. Get in touch with us to discuss the specific requirements of your project and connect with the right local provider.

What is document scanning?

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Document scanning refers to the conversion of physical documents into a digital format. This process utilizes a scanner or specialized equipment to capture images of paper documents, which are then stored as electronic files.

How do I calculate the number of documents I have to scan?

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With our easy-to-use conversion calculator, you can determine how many boxes of paper you have based on your current method of storage. If you need additional help, give us a call and we can walk you through it.

Do you offer OCR (Optical Character Recognition) services for scanned documents?

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Yes, our local providers offer OCR services to convert scanned images into searchable and editable text, enhancing the usability of your digitized documents.

What is the resolution and quality of the scanned documents?

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Our connected scanning providers ensure high-resolution and quality output, capturing details accurately according to industry standards for clear and readable digital documents.

What Our Customers Say

Tina Xoom
"Thank you Fabian! I thought this process was going to be difficult and you made it a piece of cake. Thanks for the info and guiding me in the right direction. Very grateful, Tina"
Aaron McKinnon
"Connected me with a trusted document scanner fast! Thank you"
Cats Vermont
"Great customer service from Cindy! Got a call from her almost before I finished filling out my email request! Friendly, informative, and explained the next steps in the process of getting matched with a nearby service."