Document Storage Services Rockford, IL

Rockford Document Storage Services

Record Nations’ network of local Rockford off site storage providers offers different types of document storage including physical and digital with cloud-based systems. Our agents can match you with a document management system that is compatible with your current one. The trusted providers our company works with are experienced, respected, and compliant. They can take on any size of project and are able to accommodate most requests. Discover the benefits of a professional off site storage service, such as retention plan monitoring.

Customizable Document Storage Systems

Physical –
Record Nations’ partners offer offsite records storage to store documents outside of your office. Our partners’ storage facilities are climate-controlled and highly secure. They offer document retrieval services for convenient access for authorized persons.

Cloud –
Cloud services allow your organization to store, edit, and share online. Securely retrieve all your documents once they have been properly scanned, tagged, and indexed. Start sharing information seamlessly today!

Electronic –
Electronic document management systems allow a company to experience improved efficiency–reduce the time it takes to manage, store and then re-file your documents. A document management service allows authorized employees access to documents they need anywhere.

Starting the Storage Process

Step 1Prepare

Assess the number of documents your organization needs to store off site. Take note of their size and if they require any special storage accommodations. Consider if your organization may need additional, customized storage services, scanning, or destruction.

Step 2Contact

Contact Record Nations to get free, customized quotes for storage providers in your area. Our experts can quickly answer any quesitons you may have about services.

Step 3Schedule

The provider(s) we match you with will contact you with service options. You choose who will transport and store your documents–and when.

Contact Us For Your Free Quote

We're here to help you explore your options and find the perfect service for your needs.

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(779) 232-1021

Frequently Asked Questions

How do I prepare my documents for offsite storage, and what types of items can be stored offsite?

Documents to be scanned should be well-organized and packed securely. You can store various items, such as paper records, legal documents, archival materials, and more.

How can I access my records stored offsite when needed?

Access to stored documents can be arranged by request. You can either request physical retrieval or, for some providers, access digital versions of your documents securely online.

What security measures are in place to protect our offsite-stored records from unauthorized access, damage, or loss?

Security measures for off site storage include controlled access, climate control, fire protection, and surveillance. Ask your storage provider about their specific security protocols.

Is my digitally stored data secure when stored offsite, and what security measures are in place to protect it?

Digital data is protected with encryption, access controls, and secure server infrastructure to safeguard it from unauthorized access or data breaches.

Where is the best place to store documents?

The best and safest place to store documents is in an off site facility. These facilities are monitored 24/7 and are climate controlled. This means your documents are protected from theft, prying eyes, and natural disaster. You are still able to digitally and physically access these documents when needed.

How do I store a lot of documents?

Off site document storage is a safe and efficient way to store any amount of documents. Facilities are climate controlled, secure, and are able to effectively keep track of both your materials and your retention periods for them. Off site storage facilities reduce your on site storage costs, save you time, minimize the risk of data breaches, and keep your offices organized.