Document Scanning Services in Rochester, NY

Name: Record Nations Rochester, NY Walk In / Drop Off Document Scanning.
Address: 41 Chestnut St, Rochester, NY, 14604, US
Telephone: (518) 503-4822
Price range: $
Rating: 4.9

Rochester Document Scanning

Record Nations Rochester knows that document scanning in Rochester is only the beginning on the path to going paperless! Before you start scanning, our trained staff at Record Nations Rochester will make sure that you are connected with local professionals in our provider network. They’re Rochester-area experts that will assist you in simplifying the paper flow in your business. Even if you don’t have a business storefront and you want to streamline the way you handle paper for a home-based business or personal use, Record Nations will link you with efficient and budget-friendly document scanning services near you.

We make scanning as affordable for you as possible by linking you with several providers who will compete for your business with their best pricing. We’ll listen to your needs and customize your document scanning project. Record Nations’ local network of providers can handle any number or size of documents. They’ll help you to streamline your work processes, get organized and have more free time in your work day than you ever thought possible!

Document Scanning Solutions

Record Nations has a prescreened network of experienced scanning providers in Rochester and surrounding Monroe County. Their industrial-grade scanning equipment can easily digitize all kinds of documents. Digital files simplify your document management process with organized storage options, and the ability to edit and share digital files. We listen to you and you’re the boss! Tell us how you want your scanning service to be customized so your business needs are met and problems solved. Document scanning should make your life easier, not complicate it.

Our network of providers can handle and simplify the scanning process by doing the following:

Remove bindings to prep documents for scanning.
Identify single and double-sided documents for efficient scanning.
You choose whether to Index by page or by entire document.
Optional Optical Character Recognition (OCR) so that documents can be revised later if needed.
Placement of converted files on the medium that you choose; CDs, DVDs, or cloud storage.

Why Professional Scanning?

The scanning companies in Record Nations’ network will secure your files, protect their confidentiality, and save you time and money. They can become your partners in helping the profit margin of your business model.

Having your business documents scanned makes it harder for unauthorized individuals to access your files. Your digitized files will be encrypted and you can track who retrieves a document from your list of approved individuals. This new method of file-sharing simplifies work processes for your staff, and you’ll enjoy the extra square footage in your office that you’ll have when old paper files are scanned and digitized.

Once the scanning process is finished, the document scanning company will handle your physical files according to your instructions. You can choose between having the documents returned to you, stored securely in a remote location away from your office, or confidentially shredded.

Start the Process of Document Scanning & Records Storage Today.

Call our trained staff at (518) 503-4822

Document Scanning Process

Step 0Assess

Begin by assessing the type and volume of documents that you or your organization need to be professionally scanned. Categorize the documents, understand their importance, and identify any specific requirements such as document size, quality, or security considerations.

Step 1Contact

Contact Record Nations by filling out the form or giving us a call to request free, customized quotes for document scanning and other management services. Provide details about your project, including the number of documents, special considerations, and your location. Our experts will then recommend service providers in your area who can meet your needs.

Step 2Schedule Your Service

Local service providers in Rochester will contact you to discuss the scanning service. They will work with you to schedule a convenient time for document pickup or onsite scanning.

Step 3Scanning and Digitization

The documents are professionally scanned and converted into high-quality digital files. During this process, the service provider will ensure that all documents are properly indexed and categorized for easy retrieval. After scanning, the digital files will be provided to you in the format of your choice.

Step 4Complete the Service

Once the scanning process is finished, the provider will work according to your agreement regarding the physical files. There are several options including having the documents returned to you, securely stored, or confidentially shredded.

Contact Us For Your Free Quote

We're here to help you explore your options and find the perfect service for your needs.

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(518) 503-4822

Frequently Asked Questions

What is document scanning?

Document scanning refers to the conversion of physical documents into a digital format. This process utilizes a scanner or specialized equipment to capture images of paper documents, which are then stored as electronic files.

How long does it take to complete a scanning project?

Project completion times depend on the size and complexity of the job. We'll provide you with an estimated timeframe when you request a quote.

What types of documents can I scan?

Our scanning service can digitize a wide range of documents, including paper documents; photographs; large format documents; architectural documents; medical records; legal documents; financial records; blueprints; microfilm and microfiche; X-rays; and more.

What file formats do you provide?

We offer various file formats, including PDF, JPEG, TIFF, and more. You can specify your preferred format when placing your order.

Is my data safe and confidential during the scanning process?

Yes, the security and confidentiality of your data are of utmost importance. Our partners have strict privacy protocols in place to ensure that your documents and the information they contain are protected at every stage of the scanning process.

How do I calculate the number of documents I have to scan?

With our easy-to-use conversion calculator, you can determine how many boxes of paper you have based on your current method of storage. If you need additional help, give us a call and we can walk you through it.

Are there any size or quantity limitations for document scanning projects?

Our network of providers can accommodate projects of various sizes, from small batches to large-scale digitization efforts. Get in touch with us to discuss the specific requirements of your project and connect with the right local provider.

Do you offer OCR (Optical Character Recognition) services for scanned documents?

Yes, our local providers offer OCR services to convert scanned images into searchable and editable text, enhancing the usability of your digitized documents.

What is the resolution and quality of the scanned documents?

Our connected providers ensure high-resolution and quality output, capturing details accurately according to industry standards for clear and readable digital documents.

What Our Customers Say

Tina Xoom

"Thank you Fabian! I thought this process was going to be difficult and you made it a piece of cake. Thanks for the info and guiding me in the right direction. Very grateful, Tina"

Aaron McKinnon

"Connected me with a trusted document scanner fast! Thank you"

Cats Vermont

"Great customer service from Cindy! Got a call from her almost before I finished filling out my email request! Friendly, informative, and explained the next steps in the process of getting matched with a nearby service."