Medical Record Scanning in Richmond Hill, GA

Richmond Hill Medical Record Scanning 

In today’s world, we expect fast lab and medical results from healthcare providers. We also want easy access to our personal medical records. Record Nations Richmond Hill can link you with medical records scanning, medical records storage, Electronic Health Record Systems (EHR) and other services to make your office operations more efficient and effective.  Our curated network of document management pros can transform your patient charts into digital form to integrate them with the EHR you use in your practice. 

Record Nations offers document management services to the medical industry

Medical providers in Georgia must keep patient records for at least ten years after the last chart entry. Digitizing your patient records will significantly change how you do business with your staff and patients.  You’ll have patient information at your fingertips and easily accessible to authorized office and clinical staff. You’ll be able to electronically prescribe medications with links to pharmacies, other healthcare professionals and ancillary services.

There is a degree of risk that comes with using paper in the office, and sometimes not having the most recent documents in the patient’s chart during a visit. There’s always the chance of misplacing a paper document, misfiling it or breaching confidentiality with a document being seen by an unauthorized person.  Record Nations Richmond Hill has a local provider network that offers customized services for clinics, private medical or dental practices, hospitals, nursing homes, and other healthcare-related businesses.

Storage Solutions for Healthcare Providers

Remote storage services along with document scanning can provide secure medical records storage in compliance with local and state regulations. Storing your inactive patient files away from your work site will reduce paper clutter during the mandatory retention period. Our network of document management professionals have storage facilities that are secure, temperature-controlled and easy to use. 

5 distinct titles in HIPPA. Safe document management with record nations

Making a phone call to our well- trained Record Nations staff will start the process for finding nearby providers with affordable prices. You’ll be able to access your files when you need them, and you can customize and control security access for critically important files. Record Nations Richmond Hill can also help your practice to find custodianship services when you need them.

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What Is the Medical Record Scanning Process?

Step 2Assess

Begin by assessing the type and volume of medical records that need to be professionally scanned. Categorize the records, taking into account their sensitive nature, compliance with healthcare regulations, and the need for confidentiality and security.

Step 3Contact Record Nations

Contact Record Nations to request free, customized quotes for medical record scanning and other management services. Provide details about your project, including the number of records, special considerations, and your location. Our experts will then recommend service providers in Richmond Hill who can meet your needs.

Step 4Schedule Your Service

Richmond Hill service providers experienced in handling medical records will contact you to discuss the scanning service and schedule a convenient pickup or on-site scanning date.

Step 5Scanning and Digitization

Medical records are professionally scanned with a focus on maintaining the highest standards of security and confidentiality. During this process, the service provider will ensure that all medical records are properly indexed and categorized for easy retrieval. After scanning, the digital records will be provided to you in the format of your choice.

Step 6Complete the Service

Once the scanning process is finished, the provider will work according to your agreement regarding the physical medical records. There are several options including having the records returned to you, securely stored, or confidentially shredded. 

Contact Us For Your Free Quote

We're here to help you explore your options and find the perfect service for your needs.

Frequently Asked Questions

Is my patient data secure when using your service?

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Yes, the security of patient data is the top priority. Our partners adhere to strict HIPAA (Health Insurance Portability and Accountability Act) compliance standards and have robust security measures in place to safeguard medical records.

What happens to my original paper records after scanning?

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After scanning, your records can be securely store, return to you, or securely destroyed, depending on retention times. If you choose storage, we have providers that can assist with keeping them in a controlled and secure environment

What is the purpose of medical records scanning, and how can it benefit our healthcare facility?

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Medical records scanning converts paper-based medical records into digital formats, improving access, retrieval, and patient care. Benefits include reduced storage costs, enhanced data security, and streamlined record management.

What is the expected turnaround time for scanning projects?

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The turnaround time depends on the project size and complexity, and our partners provide estimated timeframes with your quote.

Are there any size or quantity limitations for medical records scanning projects?

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Our network of providers can accommodate medical record projects of various sizes, from small practices to large healthcare facilities. Get in touch with us to discuss the specific requirements of your medical records scanning project and connect with the right local provider.

Do you offer OCR (Optical Character Recognition) services for medical records?

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Yes, our local providers offer OCR services for medical records to convert scanned images into searchable and editable text, enhancing the usability of digitized patient information.

What Our Customers Say

Tina Xoom
"Thank you Fabian! I thought this process was going to be difficult and you made it a piece of cake. Thanks for the info and guiding me in the right direction. Very grateful, Tina"
Aaron McKinnon
"Connected me with a trusted document scanner fast! Thank you"
Cats Vermont
"Great customer service from Cindy! Got a call from her almost before I finished filling out my email request! Friendly, informative, and explained the next steps in the process of getting matched with a nearby service."