Redlands Document Storage
Record Nations Redlands will link you with document storage companies who can give you the best choices for secure storage of your paper and digital files. In California, the Rules of Professional Conduct recommend that attorneys keep client files for five (5) years in civil cases, for the life of the client in a criminal case, and 15 years in estate or trust law.
Healthcare providers have to retain patients’ medical records for at least seven (7) years after the last clinical encounter. That’s a lot of office space dedicated to old paper files. And space is money, especially when all of those files are not generating income.
Have you ever wondered how much staff time is used on document storage and getting documents out of file cabinets? Do you have a policy for how long to keep documents? How easy would it be for you to find a specific file right now? What happens when a file is misplaced and staff can’t find it?
Document Storage Solutions
- You can store physical documents away from the workplace
Moving your paper files and cabinets away from your office frees up usable square footage. You’ll be shocked at how much space you’ve been using for storing paper. Your files can be held in a secure environment. Record Nations’ network partner facilities will protect your files in case of disaster; security systems monitor the premises around the clock; temperature controls maintain optimum storage conditions. You can retrieve documents whenever you need them.Â
- Scan and store in the Cloud
Cloud storage streamlines how you can remotely access your business records while the physical files can be securely stored elsewhere. You could also decide to store documents in the Cloud but still keep the paper documents at your office. For Cloud storage, there’s unlimited storage capacity for digital files plus added security features like encryption and two-factor authorization.
- Document Management System Software (DMS)
Document management systems (DMS) use advanced software to automate document management. The system will manage retention schedules for documents and organize direct documents.
Contact Record Nations to Find the Right Service for You!
