Peachtree Corners Document Storage
How much time and effort do your employees spend on document storage and finding or retrieving documents? Do you have a policy for how long your office retains documents? Do you know how much time it takes, on average, to look for a specific file in your office? And what do you do when a file can’t be found? These are questions you probably haven’t thought much about.
Record Nations Peachtree Corners will connect you with document storage providers to help you design an affordable process to securely store your physical and digital files. In Georgia, there is no retention policy for how long client files must be retained by a law practice, but trust accounts, escrow accounts and IOLTA account records have to be kept for at least six (6) years. Healthcare providers have to keep files on a patient for at least ten years after the last documentation in the chart, and much longer if the patient was a minor.Â
All of that paper can use up a lot of valuable and expensive square footage in your office!
Options for Document Storage
You’ll be amazed at how much more usable office space you’ll have after you remove your paper files and file cabinets to be held in a secure environment away from your workplace. Record Nations’ network partner facilities can safeguard your files in case of disaster; they’re monitored 24/7, and have temperature controls to protect paper from degrading. You can retrieve your documents whenever you need them.Â
- Cloud Storage and Services
Cloud storage allows you to remotely access your business records whether the physical files are stored securely offsite, or even if they are still in your office. You’ll have unlimited storage capacity for digital files plus added protection including encryption and two-factor authorization.
- Document Management System Software (DMS)
Document management systems (DMS) use advanced software to automate document management. The system will manage document retention schedules and organize direct documents.
To start the storage process, you’ll need to do the following:
- Estimate how many documents you’ll need to store away from the worksite, including any that are oversized or have special storage requirements. Decide if you will need scanning or document destruction too.
- Call Record Nations to get free estimates on services from storage providers in Peachtree Corners or Gwinnett County.
- Choose your new provider and schedule when work will begin to get your documents into secure storage.
Call Record Nations Today! (470) 384-9037
