Document Scanning in Oak Ridge

Name: Record Nations Oak Ridge, TN Walk In / Drop Off Document Scanning.
Address: 969 Oak Ridge Tpke, Oak Ridge, TN, 37830, US
Telephone: (865) 248-3008
Price range: $
Rating: 4.9

Scanning services can benefit businesses of all kinds. We carefully capture and convert your physical files to a digital format. Digital documents are easy to organize, manipulate, and share. They are much more efficient than physical files; cutting costs on storage, printing, and maintenance.

Record Nations Oak Ridge can help you with scanning projects of all sizes. Whether you are digitizing one box of documents or your whole business, we will complete your project quickly and accurately. Call us at (865) 248-3008 or fill out the form to connect with scanning providers in Oak Ridge and the surrounding areas. We will match you with providers and send you free price quotes within minutes.

How Document Scanning Services Work

Professional document scanning makes it possible to convert documents, drawings, and schematics of all kinds. We use specialized scanning equipment to capture clear, consistent images of all of your files. Digital files can be easily stored, edited, and shared improving the productivity and efficiency of your team.

We take care of the following steps to make your project as easy as possible:

We remove bindings to prepare documents for scanning.
We determine between single and double-sided documents and scan as necessary.
We can index by page or by entire document, whichever is easier for you.
We offer Optical Character Recognition (OCR), so that documents can be modified later.
We put your converted files on the medium of your choice; including CDs, DVDs, or cloud storage.
We accommodate special requests, just give us the details when you request free quotes by calling (865) 248-3008 or filling out the form.

How to Count Your Documents

When you request free quotes on scanning services, we will ask how many documents you have to scan. Count your documents using the instructions below.

A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiply the number of boxes, files, or inches by the number of sheets of paper to find an estimate.

The final number will vary based on the thickness of your paper, how tightly packed your paper is, and the brand of file folders/boxes you use. An exact count isn’t necessary, a close estimate will help us plan for your project and provide you with accurate price quotes.

The Cost of Document Scanning in Oak Ridge

Most document scanning providers charge by the page. The price per page generally falls between 7 and 12 cents. The price will vary based on the size of your project and any service options you choose to include. The larger your project is, the lower the price per page will be. We recommend stocking up on documents to scan together to reduce your costs.

Our service options include:

Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
Expedited turnaround time
Double-sided documents
Specific systems, file types, and special requirements

Contact Us for Free Quotes on Document Scanning Services in Oak Ridge

Scanning services are a great way to begin your transition to a paperless office. Record Nations Oak Ridge offers affordable and trustworthy scanning in your area. Fill out the form or give us a call at (865) 248-3008 to receive free, no obligation quotes on document scanning services near you. Our experts are ready to assist you with scanning solutions today.

Record Nations Oak Ridge Location

Record Nations Oak Ridge
969 Oak Ridge Tpke
Oak Ridge, TN 37830
(865) 248-3008
oak-ridge@recordnations.com

Our operating hours are Monday-Friday from 9:00 AM to 5:30 PM and Saturday 9:00 AM to 1:00 PM.

Record Nations proudly serves these cities near the Oak Ridge area:

Get Your Free Quote

Fill out this form to get a free quote.

Service Type:*

Zip/Postal Code:*

Additional Details:

Name:*

Company

Phone Number:*

Email:*

Back

By clicking “Submit”, I am consenting to permit Record Nations and its partners to contact me at the phone number and/or the email address provided for the purpose of servicing this request

Document Scanning Process

Step 0Assess

Begin by assessing the type and volume of documents that you or your organization need to be professionally scanned. Categorize the documents, understand their importance, and identify any specific requirements such as document size, quality, or security considerations.

Step 1Contact

Contact Record Nations by filling out the form or giving us a call to request free, customized quotes for document scanning and other management services. Provide details about your project, including the number of documents, special considerations, and your location. Our experts will then recommend service providers in your area who can meet your needs.

Step 2Schedule Your Service

Local service providers in Oak Ridge will contact you to discuss the scanning service. They will work with you to schedule a convenient time for document pickup or onsite scanning.

Step 3Scanning and Digitization

The documents are professionally scanned and converted into high-quality digital files. During this process, the service provider will ensure that all documents are properly indexed and categorized for easy retrieval. After scanning, the digital files will be provided to you in the format of your choice.

Step 4Complete the Service

Once the scanning process is finished, the provider will work according to your agreement regarding the physical files. There are several options including having the documents returned to you, securely stored, or confidentially shredded.

Contact Us For Your Free Quote

We're here to help you explore your options and find the perfect service for your needs.

Get Your Free Quote

(865) 248-3008

Frequently Asked Questions

What is document scanning?

Document scanning refers to the conversion of physical documents into a digital format. This process utilizes a scanner or specialized equipment to capture images of paper documents, which are then stored as electronic files.

How long does it take to complete a scanning project?

Project completion times depend on the size and complexity of the job. We'll provide you with an estimated timeframe when you request a quote.

What types of documents can I scan?

Our scanning service can digitize a wide range of documents, including paper documents; photographs; large format documents; architectural documents; medical records; legal documents; financial records; blueprints; microfilm and microfiche; X-rays; and more.

What file formats do you provide?

We offer various file formats, including PDF, JPEG, TIFF, and more. You can specify your preferred format when placing your order.

Is my data safe and confidential during the scanning process?

Yes, the security and confidentiality of your data are of utmost importance. Our partners have strict privacy protocols in place to ensure that your documents and the information they contain are protected at every stage of the scanning process.

How do I calculate the number of documents I have to scan?

With our easy-to-use conversion calculator, you can determine how many boxes of paper you have based on your current method of storage. If you need additional help, give us a call and we can walk you through it.

Are there any size or quantity limitations for document scanning projects?

Our network of providers can accommodate projects of various sizes, from small batches to large-scale digitization efforts. Get in touch with us to discuss the specific requirements of your project and connect with the right local provider.

Do you offer OCR (Optical Character Recognition) services for scanned documents?

Yes, our local providers offer OCR services to convert scanned images into searchable and editable text, enhancing the usability of your digitized documents.

What is the resolution and quality of the scanned documents?

Our connected providers ensure high-resolution and quality output, capturing details accurately according to industry standards for clear and readable digital documents.

What Our Customers Say

Tina Xoom

"Thank you Fabian! I thought this process was going to be difficult and you made it a piece of cake. Thanks for the info and guiding me in the right direction. Very grateful, Tina"

Aaron McKinnon

"Connected me with a trusted document scanner fast! Thank you"

Cats Vermont

"Great customer service from Cindy! Got a call from her almost before I finished filling out my email request! Friendly, informative, and explained the next steps in the process of getting matched with a nearby service."