Murfreesboro Document Storage
Record Nations Murfreesboro will link you with document storage providers who will give you advice on the best process for securely storing your physical and digital files. In Tennessee, regulations require law offices to retain files for at least five years after a legal matter is resolved. And healthcare providers have to retain patients’ medical files for at least ten years after the last professional contact. That means a lot of office space needs to be dedicated to paper. And space is money.
Have you ever considered how much staff time is spent on document storage and retrieving documents from your file cabinets? Do you have a policy or process for how long you need to keep documents? How easy would it be for you to find a specific file right now? What happens when a file is misplaced and it can’t be found?
Document Storage Options
- You can store physical documents off-site
Transporting your paper files and cabinets off site frees up square footage you can use. You’ll be shocked at how much space was actually used for storing paper. Your files can be held in a secure environment. Record Nations’ network partner facilities will safeguard your files in case of disaster; security systems monitor the premises around the clock; temperature controls are in place for safe storage. You can retrieve documents whenever needed.
- Scan and store in the Cloud
Cloud storage is a technologically-efficient way of allowing remote access to your business records while the physical files can be securely stored somewhere else. You could also decide to store documents in the Cloud but still keep the paper documents locked away in-house. For Cloud storage, there’s unlimited storage capacity for digital files plus added security features like encryption and two-factor authorization.
- Document Management System Software (DMS)
Document management systems (DMS) use advanced software to automate document management. The system will manage retention schedules for documents, and organize direct documents.
Contact Record Nations to Find the Right Service for You!
