Is my patient data secure when using your service?

Yes, the security of patient data is the top priority. Our partners adhere to strict HIPAA (Health Insurance Portability and Accountability Act) compliance standards and have robust security measures in place to safeguard medical records.

What happens to my original paper records after scanning?

After scanning, your records can be securely store, return to you, or securely destroyed, depending on retention times. If you choose storage, we have providers that can assist with keeping them in a controlled and secure environment

What is the purpose of medical records scanning, and how can it benefit our healthcare facility?

Medical records scanning converts paper-based medical records into digital formats, improving access, retrieval, and patient care. Benefits include reduced storage costs, enhanced data security, and streamlined record management.

What is the expected turnaround time for scanning projects?

The turnaround time depends on the project size and complexity, and our partners provide estimated timeframes with your quote.

Are there any size or quantity limitations for medical records scanning projects?

Our network of providers can accommodate medical record projects of various sizes, from small practices to large healthcare facilities. Get in touch with us to discuss the specific requirements of your medical records scanning project and connect with the right local provider.

Do you offer OCR (Optical Character Recognition) services for medical records?

Yes, our local providers offer OCR services for medical records to convert scanned images into searchable and editable text, enhancing the usability of digitized patient information.

Medical Record Scanning and Storage Mountain View, CA

Protected health information (PHI) contains medical histories, lab results, insurance information, and more. If this information is exposed it can lead to identity theft and fraud. HIPAA regulations oversee the use of and disclosure of PHI by regulating privacy standards and security rules.

To maintain compliance with HIPAA, medical providers must handle patient data in accordance with their guidelines. Converting to a digital practice increases security for your files and helps maintain compliance.

Medical record scanning carefully converts your records to a digital format while safeguarding the confidentiality of your patients. We prep, scan, and index your medical records under the protection of advanced security and highly trained staff.

We recommend pairing scanning services with medical record storage. This will ensure the safety of your physical files that cannot be converted or need to be retained physically. Our facilities are certified and follow all applicable privacy laws.

Preparing Medical Records for Scanning in Mountain View

It is critical for medical providers to select a scanning company that properly handles medical records. Record Nations Mountain View takes the guesswork out of selecting a company. We instantly match you with pre-screened, verified scanning companies in your area.

Follow these steps to begin your medical record scanning project today:

Contact us by calling or filling out the form. Provide some details about your scanning needs and we will find local professionals that can complete your project.
Our scanning providers will send you customized price quotes for your scanning project.
Choose a provider and together you can begin converting your files to a digital system.

Medical Records Storage Services

Making the transition to a digital practice will reduce your need for physical storage and save you money. For files that must be retained physically, we offer medical record storage. Our providers are trained in proper handling and privacy regulations. Our facilities include live patrol and disaster protection. We also include emergency retrieval services to give you immediate access to your files.

Medical Records Custodian

If a healthcare facility closes, a person or company is often appointed as the custodian to manage the patient records. Each state has different rules and guidelines for how long a record needs to be stored. California law requires records to be kept for a minimum of 7 years.

Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.

Record Nations Mountain View can help you find a local provider to manage your records, release needed information and destroy the records after the retention period.

Get Free, No Obligation Quotes on Medical Record Scanning and Storage in Mountain View

Record Nations Mountain View offers medical record scanning and storage for healthcare clinics, private practices, hospitals, and more. Learn more about our medical industry services here. Contact us by calling or filling out the form. We will send you free, personalized quotes in just minutes.