How do I prepare my documents for offsite storage, and what types of items can be stored offsite?

Documents to be scanned should be well-organized and packed securely. You can store various items, such as paper records, legal documents, archival materials, and more.

How can I access my records stored offsite when needed?

Access to stored documents can be arranged by request. You can either request physical retrieval or, for some providers, access digital versions of your documents securely online.

What security measures are in place to protect our offsite-stored records from unauthorized access, damage, or loss?

Security measures for off site storage include controlled access, climate control, fire protection, and surveillance. Ask your storage provider about their specific security protocols.

Is my digitally stored data secure when stored offsite, and what security measures are in place to protect it?

Digital data is protected with encryption, access controls, and secure server infrastructure to safeguard it from unauthorized access or data breaches.

Where is the best place to store documents?

The best and safest place to store documents is in an off site facility. These facilities are monitored 24/7 and are climate controlled. This means your documents are protected from theft, prying eyes, and natural disaster. You are still able to digitally and physically access these documents when needed.

How do I store a lot of documents?

Off site document storage is a safe and efficient way to store any amount of documents. Facilities are climate controlled, secure, and are able to effectively keep track of both your materials and your retention periods for them. Off site storage facilities reduce your on site storage costs, save you time, minimize the risk of data breaches, and keep your offices organized.

Document Storage Service Mountain View, CA

Secure storage services protect your documents and keep you organized. Record Nations Mountain View offers a variety of storage solutions to cover all of your storage needs. We can help you move files offsite, set you up with cloud storage, or help you integrate document system software to optimize your organization.

All of our storage services are HIPAA and HITECH certified to keep you in compliance. Your confidentiality will be protected with innovative security features and safe handling. Call us or fill out the form to learn more and receive free quotes from providers in your area.

Mountain View Physical Document Storage

Physical document storage increases security for your information by moving your files out of the office into our secure storage facilities. We have features like 24/7 monitoring, fire protection, and climate control that prevent loss, theft, and damages to your documents. You will enjoy the added protection, while still being able to retrieve files as necessary.

Mountain View Cloud Storage and Services

Cloud storage and services give you and your team online access to your records inventory. Access to your files makes it to easier to work remotely and collaborate on projects. Our easy-to-use platforms will keep you organized and protected for a low cost.

Mountain View Document Management System Software (DMS)

Document management systems (DMS) use software to automate document management and streamline workflow. The system gives you complete control over your documents with document directing and tracing. You will be able to encourage collaboration, increase productivity, and stay organized with DMS services.

Get Free, Personalized Quotes on Document Storage Services in Mountain View

Storage plays an important role in the document management process. Keeping your files organized and safe is essential to maintain compliance and work efficiently. Our customizable storage solutions will benefit businesses of all kinds. Call us or fill out the form to receive free quotes on document storage services near you.