Document Storage Services in Mesa, AZ

Mesa Document Storage

Record Nations Mesa will link you with document storage companies who can give you the best choices for secure storage of your physical and digital files. The State of Arizona mandates that complete records of account funds and other property shall be kept by attorneys and shall be preserved for a period of five years after termination of the representation.

Types of Document Storage available through Record Nations

Healthcare providers have to retain patients’ medical records for at least six (6) years after the last date that a patient received care. That’s a lot of office space devoted to paper files. And space is money.

Have you ever wondered how much of your staff’s time is spent on document storage and retrieving documents from file cabinets? What is your policy for document retention? How long would it take you to find a specific file right now? What happens when a file is misplaced and you can’t find it? What do you do then?

Document Storage Solutions

You can store physical documents away from your workplace

Moving your paper files and cabinets away from your worksite frees up usable office space. You’ll be amazed at how much space was used for storing old paper. Your aging files can be held in a secure environment. Record Nations’ network partner facilities will safeguard your files in case of disaster; security systems monitor the premises around the clock; temperature controls allow for optimum storage conditions to prevent paper from degrading. You can retrieve documents whenever you need them.

Scan and store in the Cloud

Cloud storage is a streamlined way of remotely accessing your business records while the physical files can be securely stored elsewhere. You could also decide to store documents in the Cloud but still keep the paper documents in your office. For Cloud storage, there’s unlimited storage capacity for digital files plus added security features like encryption and two-factor authorization.

Record Nations offers cloud storage services to archive data

Document Management System Software (DMS)

Document management systems (DMS) use advanced software to automate document management. The system will manage retention schedules for documents and organize direct documents.

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(480) 716-5343

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How Much Does Off Site Storage Cost?

Off site records storage pricing depends on a variety of factors like volume, size, additional security or delivery features, provider, and location. However, our partners' paper storage services typically cost 50-95 cents per box, per month. Off site storage can be more affordable than storing in-office. Storage facilities protect your files from natural disasters, theft, and prying eyes while keeping them available to you. Improve efficiency when you eliminate the task of rooting through physical files. Instead, leave it to Record Nations' partners to organize and keep track of retention periods.

Starting the Storage Process

Step 1Prepare

Assess the number of documents your organization needs to store off site. Take note of their size and if they require any special storage accommodations. Consider if your organization may need additional, customized storage services, scanning, or destruction.

Step 2Contact

Contact Record Nations to get free, customized quotes for storage providers in your area. Our experts can quickly answer any quesitons you may have about services.

Step 3Schedule

The provider(s) we match you with will contact you with service options. You choose who will transport and store your documents–and when.

Contact us for a free quote today!

Reach out to our team today to discuss document management solutions. We're here to explore your options and guide you to the perfect service for your needs.

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Frequently Asked Questions

How do I prepare my documents for offsite storage, and what types of items can be stored offsite?

Documents to be scanned should be well-organized and packed securely. You can store various items, such as paper records, legal documents, archival materials, and more.

How can I access my records stored offsite when needed?

Access to stored documents can be arranged by request. You can either request physical retrieval or, for some providers, access digital versions of your documents securely online.

What security measures are in place to protect our offsite-stored records from unauthorized access, damage, or loss?

Security measures for off site storage include controlled access, climate control, fire protection, and surveillance. Ask your storage provider about their specific security protocols.

Is my digitally stored data secure when stored offsite, and what security measures are in place to protect it?

Digital data is protected with encryption, access controls, and secure server infrastructure to safeguard it from unauthorized access or data breaches.

Where is the best place to store documents?

The best and safest place to store documents is in an off site facility. These facilities are monitored 24/7 and are climate controlled. This means your documents are protected from theft, prying eyes, and natural disaster. You are still able to digitally and physically access these documents when needed.

How do I store a lot of documents?

Off site document storage is a safe and efficient way to store any amount of documents. Facilities are climate controlled, secure, and are able to effectively keep track of both your materials and your retention periods for them. Off site storage facilities reduce your on site storage costs, save you time, minimize the risk of data breaches, and keep your offices organized.