Medical Record Scanning and Storage Lexington, KY

Medical record scanning and medical record storage go hand in hand. When you convert patient records to digital files, you will still need to store and retrieve some physical medical records offsite. You will need to find a document management company that specializes in both.

Record Nations Lexington partners with companies that offer full-service scanning and storage for medical practices, hospitals, and other healthcare related businesses. Our image processing and storage facilities are HIPAA and HITECH compliant. They can index, scan, or store many documents for an affordable price.

Preparing Medical Records for Scanning in Lexington

Medical Record Storage and Scanning

Medical records contain personal health information (PHI) that must be handled carefully to ensure the information remains confidential. Patient privacy is protected by federal and state law, as well as HIPAA privacy regulations. To stay in compliance, medical practices look to document management systems including scanning.

Scanning is a hassle-free process that will protect your files and streamline your daily processes. 

Follow these steps to begin your medical record scanning project today:

  • Contact us by calling (866) 385-3706 or fill out the form. Provide some details about your scanning needs and we will find local professionals that can complete your project. 
  • Scanning providers will send you customized price quotes for your scanning project. 
  • Choose a provider and together you can begin converting your files to a digital system.

medical Record scanning and storageMedical Records Storage Services

Offsite storage provides a place to store medical files that have not met their retention dates or that need to be available for retrieval or backup.

Our monitored, secure storage facilities protect your documents from being lost or stolen. You can limit access to your files and set different levels of security for your files as needed. You can rest easy knowing your documents are safe with Record Nations Lexington.

Medical Records Custodian 

When a healthcare facility closes in Lexington, a person or company should be appointed as the custodian to manage the patient records. Each state has different rules and guidelines for how long a record needs to be stored.

Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.

Record Nations Lexington can help you find a local provider to manage your records, release needed information and destroy the records after the retention period. 

Get Free, No Obligation Quotes on Medical Record Scanning and Storage in Lexington

Medical scanning and storage is crucial for protecting patient privacy. Our professional medical record service providers are capable and willing to handle your scanning and storage projects. Call us at (866) 385-3706 or fill out the form to receive free quotes and get on your way to being an organized and secure medical practice. 

What Is the Medical Record Scanning Process?

Step 2Assess

Begin by assessing the type and volume of medical records that need to be professionally scanned. Categorize the records, taking into account their sensitive nature, compliance with healthcare regulations, and the need for confidentiality and security.

Step 3Contact Record Nations

Contact Record Nations to request free, customized quotes for medical record scanning and other management services. Provide details about your project, including the number of records, special considerations, and your location. Our experts will then recommend service providers in Lexington who can meet your needs.

Step 4Schedule Your Service

Lexington service providers experienced in handling medical records will contact you to discuss the scanning service and schedule a convenient pickup or on-site scanning date.

Step 5Scanning and Digitization

Medical records are professionally scanned with a focus on maintaining the highest standards of security and confidentiality. During this process, the service provider will ensure that all medical records are properly indexed and categorized for easy retrieval. After scanning, the digital records will be provided to you in the format of your choice.

Step 6Complete the Service

Once the scanning process is finished, the provider will work according to your agreement regarding the physical medical records. There are several options including having the records returned to you, securely stored, or confidentially shredded. 

Contact Us For Your Free Quote

We're here to help you explore your options and find the perfect service for your needs.

Frequently Asked Questions

Is my patient data secure when using your service?

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Yes, the security of patient data is the top priority. Our partners adhere to strict HIPAA (Health Insurance Portability and Accountability Act) compliance standards and have robust security measures in place to safeguard medical records.

What happens to my original paper records after scanning?

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After scanning, your records can be securely store, return to you, or securely destroyed, depending on retention times. If you choose storage, we have providers that can assist with keeping them in a controlled and secure environment

What is the purpose of medical records scanning, and how can it benefit our healthcare facility?

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Medical records scanning converts paper-based medical records into digital formats, improving access, retrieval, and patient care. Benefits include reduced storage costs, enhanced data security, and streamlined record management.

What is the expected turnaround time for scanning projects?

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The turnaround time depends on the project size and complexity, and our partners provide estimated timeframes with your quote.

Are there any size or quantity limitations for medical records scanning projects?

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Our network of providers can accommodate medical record projects of various sizes, from small practices to large healthcare facilities. Get in touch with us to discuss the specific requirements of your medical records scanning project and connect with the right local provider.

Do you offer OCR (Optical Character Recognition) services for medical records?

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Yes, our local providers offer OCR services for medical records to convert scanned images into searchable and editable text, enhancing the usability of digitized patient information.

What Our Customers Say

Tina Xoom
"Thank you Fabian! I thought this process was going to be difficult and you made it a piece of cake. Thanks for the info and guiding me in the right direction. Very grateful, Tina"
Aaron McKinnon
"Connected me with a trusted document scanner fast! Thank you"
Cats Vermont
"Great customer service from Cindy! Got a call from her almost before I finished filling out my email request! Friendly, informative, and explained the next steps in the process of getting matched with a nearby service."