Document Storage Service Lexington, KY

Document storage services encompass several storage options that can be mixed and matched together to create a system that is customized to the needs of your business. All of our services will keep your records safe and organized. They allow you to clean out your filing cabinets, store your documents in one place, set up cloud storage, or set up document system software.

Your documents will be easy to find, enabling you to work more efficiently and make more money for your business. If you are unsure of what a document storage system should like for your business, contact us today. Our knowledgeable associates can assist you in finding the system that is just right for you. Call us at (866) 385-3706 or fill out the form to get started.

Lexington Physical Document Storage

Physical document storage helps your business by freeing up space in your office by moving paper files to a secure storage facility. This opens up possible revenue-generating space that can be used for better purposes.

Record Nations Lexington has local storage facilities that offer climate-controlled rooms and 24/7 monitoring. You will still have complete access to your documents whenever you need to pull a file and can set security levels for employees to limit access as needed.

Our storage providers are compliant with all privacy laws to keep your business safe and running properly.

Lexington Cloud Storage and Services

Cloud storage and services scans, tags, and indexes your documents to fit your particular stipulations. You will be able to easily search and find documents with a simple keyword search.

Cloud storage offers flexible capacity and can grow or shrink based on your data entry. You will never have to worry about reaching certain limits. It also gives you the ability to wipe data remotely in case a computer is stolen or lost.

Protect, organize, and access your files from anywhere with cloud storage and services.

Lexington Document Management System Software (DMS)

Document management systems allow your employees to work remotely or from home. You will have access to your documents from anywhere, allowing employees to edit and collaborate as needed. You will also have complete control over who has authority to access each file.

Increase your ability to work as a team and improve production time with less errors and redundancies.

Get Free, Personalized Quotes on Document Storage Services in Lexington

Implementing document storage can be a big undertaking for a business. Record Nations Lexington is here to assist through the process by offering quick, organized solutions. Call us at (866) 385-3706 or fill out the form to receive free quotes on document storage services from local providers.

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Orlando, FL

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Ventura, CA

"Outrageously helpful. Probably saved me three hours of work. Thank you."

Sandy

Hicksville, NY

"The quick response and amount of information was impressive. I would highly recommend using Record Nations to find the right company for your needs"

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How Much Does Off Site Storage Cost?

Off site records storage pricing depends on a variety of factors like volume, size, additional security or delivery features, provider, and location. However, our partners' paper storage services typically cost 50-95 cents per box, per month. Off site storage can be more affordable than storing in-office. Storage facilities protect your files from natural disasters, theft, and prying eyes while keeping them available to you. Improve efficiency when you eliminate the task of rooting through physical files. Instead, leave it to Record Nations' partners to organize and keep track of retention periods.

Starting the Storage Process

Step 1Prepare

Assess the number of documents your organization needs to store off site. Take note of their size and if they require any special storage accommodations. Consider if your organization may need additional, customized storage services, scanning, or destruction.

Step 2Contact

Contact Record Nations to get free, customized quotes for storage providers in your area. Our experts can quickly answer any quesitons you may have about services.

Step 3Schedule

The provider(s) we match you with will contact you with service options. You choose who will transport and store your documents–and when.

Contact us for a free quote today!

Reach out to our team today to discuss document management solutions. We're here to explore your options and guide you to the perfect service for your needs.

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(859) 795-3644

Frequently Asked Questions

How do I prepare my documents for offsite storage, and what types of items can be stored offsite?

Documents to be scanned should be well-organized and packed securely. You can store various items, such as paper records, legal documents, archival materials, and more.

How can I access my records stored offsite when needed?

Access to stored documents can be arranged by request. You can either request physical retrieval or, for some providers, access digital versions of your documents securely online.

What security measures are in place to protect our offsite-stored records from unauthorized access, damage, or loss?

Security measures for off site storage include controlled access, climate control, fire protection, and surveillance. Ask your storage provider about their specific security protocols.

Is my digitally stored data secure when stored offsite, and what security measures are in place to protect it?

Digital data is protected with encryption, access controls, and secure server infrastructure to safeguard it from unauthorized access or data breaches.

Where is the best place to store documents?

The best and safest place to store documents is in an off site facility. These facilities are monitored 24/7 and are climate controlled. This means your documents are protected from theft, prying eyes, and natural disaster. You are still able to digitally and physically access these documents when needed.

How do I store a lot of documents?

Off site document storage is a safe and efficient way to store any amount of documents. Facilities are climate controlled, secure, and are able to effectively keep track of both your materials and your retention periods for them. Off site storage facilities reduce your on site storage costs, save you time, minimize the risk of data breaches, and keep your offices organized.