Document scanning services take the hassle out of converting to a paperless office. Our scanning professionals provide accurate, consistent images and index your documents for easy retrieval.
Switching to a digital system protects your documents and helps you get work done faster and efficiently. Whether you want to digitize a small department, a medical practice, or your whole business; we have scanning services for you.Â
To receive free, personalized price quotes for your scanning project, contact us right away. Call (866) 385-3706Â or fill out the form and we will connect you with Lexington-based scanning companies.
How Document Scanning Services Work
Document scanning takes your physical documents, drawings, or schematics and transforms them into digital files. Our scanning professionals create high-quality digital files using professional grade equipment. We add indexing to increase your productivity with quick search and quick sharing functionalities.Â
Record Nations is here to make running your business easier and more efficient.
We take care of the following steps to make your project as easy as possible:
- We remove bindings to prepare documents for scanning.
- We determine between single and double-sided documents and scan as necessary.
- We can index by page or by entire document, whichever is easier for you.Â
- We offer Optical Character Recognition (OCR), so that documents can be modified later. Â
- We put your converted files on the medium of your choice; including CDs, DVDs, or cloud storage.
- We can accommodate special requests, just give us the details when you request a free quote by calling (866) 385-3706Â or filling out the form.
How to Count Your Documents
You may be looking at your files wondering how on earth you would know the number of pages you have to scan. An estimate is all you need. Start by counting the number of file boxes you have or the inches of shelf space your papers take up.
A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch.Â
The number can vary based on how thick your paper is, how tightly packed your paper is, and even based on the brand of file folders you use. However, you can use these numbers to get a good idea of the size of your scanning project.
The Cost of Document Scanning in Lexington
The price of your scanning project will vary based on a number of factors. Most scanning companies charge per page. The larger the project, the lower the price per page. Your specific location and company will also contribute to variations in price. Â
Other specifications that can change your price quote are:
- Specialized scanning with OCR, redaction, indexed, non-indexed, etc.Â
- Expedited turnaround time
- Double-sided documents
- Specific systems, file types, and special requirements
Every business and scanning project is different. We have flexible services at affordable prices. We would love to assist you in finding the perfect scanning solutions for your business.
Contact us for FREE Quotes on Document Scanning Services in Lexington
Let us know if you require any of the specifications above and any other details that affect your scanning project. We are confident that we can find the right scanning services to fit the needs of your business. Call us at (866) 385-3706Â or fill out the form to begin your document scanning project today.
