Large Format Scanning Services
Large Formats Are No Match for Record Nations
Working with large documents might be challenging for you, but our large format scanning services can handle it all. Say goodbye to bulky, disorganized storage and collaboration difficulties. Large format scanning converts your blueprints, architectural drawings, schematics, and other oversized documents with ease.
Our network of local professionals provide businesses and individuals with high-quality large format scanning services with compliance in mind. Rely on Record Nations and our partners to help you streamline your oversized documents and gain the benefits of going digital.
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We're here to help you explore your options and find the perfect service for your needs.
Service Options for Your Records and Storage
The Large Format Scanning Process
1. Assess Your Needs: Assess the type and volume of documents that need to be scanned. Categorize the documents, determine their importance, and identify any unique requirements like document size, retention schedule, document quality, or security considerations.
2. Contact Record Nations: Fill out the form on our website or call us at (866) 385-3706. We’ll help you choose the right service and connect you with local large format scanning professionals.
3. Get Your Free Quote: The local scanning providers will reach out to you with quotes, allowing you to make the right choice for your large format scanning needs.
4. Schedule Your Service: Once you’ve chosen a scanning service provider, you’ll schedule your service with them and prepare your documents for handoff.
5. Get Your Documents Scanned: Once your scanning provider has your documents, they’ll scan and convert them into digital files and ensure all documents are properly indexed and categorized for easy retrieval.
6. Complete the Service: Your scanning provider will deliver your digital files to you in the format of your choice. Depending on your requirements, your original documents can be returned to you, securely stored, or safely shredded.
Why Choose Record Nations?
Fast Turnaround
Get matched to a partner in 3-5 minutes. They will work with you to get a quote based on your specifications.
Nationwide Coverage
We have partners all over the United States and Canada.
20+ Years
Record Nations has over two decades of experience matching customers to the right services.
Partnered with the Best
We are partnered with thousands of partners nationwide providing you with the best, secure options in your area.
Frequently Asked Questions
What is considered a large format document?
Any document that is larger than the standard-sized paper (8.5″ x 11″) is considered large format. Common examples include blueprints, architectural drawings, engineering diagrams/drawings, maps, schematics, sketches and artwork, building plans/drawings, etc.
Is there any prep work that needs to be done before scanning my large format documents?
Your large format documents need to be removed from tubes, racks, rubberbands, or any other type of binding.
How long will a large format scanning service take?
Large format documents will take a little bit longer than a normal document scanning project because of their size. A large flatbed scanner can only handle one document at a time. Additionally, our service providers know that these types of documents need special care and proper handling to avoid rips and tears during the process.
How much will a large format scanning service cost?
The price will depend on numerous factors such as document condition and any prep work, the required resolution, indexing, how many you have, and any other special requests such as expediated turnaround time.
How are large format documents scanned?
Oversized flatbed scanners are necessary for handling large-format documents. Known as wide-format or large-format scanners, these machines can scan such documents in a single pass. These wide-format scanners are capable of providing the necessary resolution needed for large-format documents, ensuring the preservation of every intricate detail during scanning.
How secure are your large format scanning services?
Security level will vary depending on the type of document you need to be scanned, but our service providers prioritize confidentiality and integrity. They are all compliant with state and federal privacy laws, such as HIPAA, HITECH, FACTA, and more, and have physical security, restricted access, and encryption, and can securely destroy your documents after scanning if needed.
Can I edit my large format documents after they're scanned?
When you request OCR scanning, your blueprints and drawings will be converted to machine-encoded text that can be edited through a PDF.
What format will my digital large format documents be returned in?
Our service providers support a variety of file formats, including PDF, TIFF, JPEG, and more. They can work with you to ensure compatibility with your systems.
What if my large format documents are old and fragile?
Our service providers will handle all your documents with care during your service and their scanners won’t damage them.
Do you offer on-site scanning for large format documents?
Most of our partners offer both on-site and off-site scanning services. Depending on your preference and the volume of documents, they can tailor their services to meet your specific requirements.
What additional services are offered for large format documents?
Our service providers offer additional services like document indexing, metadata tagging, or even integration with document management systems. Additionally, OCR technology can be beneficial for making scanned large format files searchable and editable. Check for these options based on your needs.
