Is my patient data secure when using your service?

Yes, the security of patient data is the top priority. Our partners adhere to strict HIPAA (Health Insurance Portability and Accountability Act) compliance standards and have robust security measures in place to safeguard medical records.

What happens to my original paper records after scanning?

After scanning, your records can be securely store, return to you, or securely destroyed, depending on retention times. If you choose storage, we have providers that can assist with keeping them in a controlled and secure environment

What is the purpose of medical records scanning, and how can it benefit our healthcare facility?

Medical records scanning converts paper-based medical records into digital formats, improving access, retrieval, and patient care. Benefits include reduced storage costs, enhanced data security, and streamlined record management.

What is the expected turnaround time for scanning projects?

The turnaround time depends on the project size and complexity, and our partners provide estimated timeframes with your quote.

Are there any size or quantity limitations for medical records scanning projects?

Our network of providers can accommodate medical record projects of various sizes, from small practices to large healthcare facilities. Get in touch with us to discuss the specific requirements of your medical records scanning project and connect with the right local provider.

Do you offer OCR (Optical Character Recognition) services for medical records?

Yes, our local providers offer OCR services for medical records to convert scanned images into searchable and editable text, enhancing the usability of digitized patient information.

Medical Record Scanning and Storage Services in Lafayette, LA

The medical industry is always evolving to improve the quality of care for patients. Medical record scanning and digital conversion support healthcare providers with better access to and easier management of patient information.

Medical record storage helps with the record management process by providing a secure space to store medical records without taking up space within the office. Our HIPAA and HITECH-certified services take the stress out of medical record management, allowing you to focus on treating patients and providing high-quality medical care.

Preparing Medical Records for Scanning

Paper-based patient files are inaccessible, unprotected, and inefficient. Digital files give you instant access with privacy protection. Coordination of care between practices becomes simple and medical errors are reduced. Even the use of your Electronic Health Record System (EHR) will become more productive when integrated with your files.

To prepare for your scanning project, count the number of records you have and follow the steps below. Click here for assistance counting your documents.

Call or fill out the form to request free, no-obligation quotes on medical record scanning. Include the number of records you would like to scan and the level of detail you want for each file.
You will be contacted by multiple medical record scanning providers within minutes.
Choose a provider that best fits your needs and begin scanning.

Medical Records Storage Services

Physical storage is necessary for medical records that must be retained for legal or backup purposes. Our secure storage facilities will protect your files from theft, loss, and environmental threats. We include climate control, fire and flood protection, and 24/7 monitoring. You will feel confident knowing your medical files are safe and accessible with Record Nations Lafayette.

If you need digital cloud storage, we have options available as well.

Medical Records Custodian

Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.

Using a medical custodian takes the liability off of you or your practice. Hiring a company to manage your facility’s medical records ensures you will remain in compliance and your past patients will continue to receive care and support.

Record Nations Lafayette can help you find a local provider to manage your records, release needed information and destroy the records after the retention period.