How do I prepare my documents for offsite storage, and what types of items can be stored offsite?

Documents to be scanned should be well-organized and packed securely. You can store various items, such as paper records, legal documents, archival materials, and more.

How can I access my records stored offsite when needed?

Access to stored documents can be arranged by request. You can either request physical retrieval or, for some providers, access digital versions of your documents securely online.

What security measures are in place to protect our offsite-stored records from unauthorized access, damage, or loss?

Security measures for off site storage include controlled access, climate control, fire protection, and surveillance. Ask your storage provider about their specific security protocols.

Is my digitally stored data secure when stored offsite, and what security measures are in place to protect it?

Digital data is protected with encryption, access controls, and secure server infrastructure to safeguard it from unauthorized access or data breaches.

Where is the best place to store documents?

The best and safest place to store documents is in an off site facility. These facilities are monitored 24/7 and are climate controlled. This means your documents are protected from theft, prying eyes, and natural disaster. You are still able to digitally and physically access these documents when needed.

How do I store a lot of documents?

Off site document storage is a safe and efficient way to store any amount of documents. Facilities are climate controlled, secure, and are able to effectively keep track of both your materials and your retention periods for them. Off site storage facilities reduce your on site storage costs, save you time, minimize the risk of data breaches, and keep your offices organized.

Document Storage Services Lafayette, LA

Storing your documents onsite at your office can be very time-consuming and can very easily take up valuable space. Files and records are very important to your business but they cannot be useful if they are lost or misplaced.

Record Nations offers several different storage services for your business. Our network of providers offers you a choice of storage options including offsite storage of your physical documents, cloud-based services, and document management system software to better manage and store your documents.

Our Document Storage Services in Lafayette

Physical Document Storage

If you cannot get rid of your documents yet but want to clear out your filing cabinets and storage closet, we offer physical offsite storage for your files and documents. This eliminates the wasted space of unwanted documents that you still have to keep.

The facility that they are stored in is secure and offers retrieval services whenever you need to retrieve a document. This facility is also climate controlled which helps keep the documents in the same condition as they were when you stored them.

Cloud Storage and Cloud Services

We can help you easily manage and store your electronic documents with the use of our cloud storage and services. This document management service helps you sort and file your documents more efficiently while storing them in a server that does not take up space in your office.

Cloud storage allows greater access and improved workflow because documents can be easily found and accessed.

Document Management System Software (DMS)

By using the Document Management System Software, you are actively helping your company improve the way business is conducted. Document management systems allow for increased worker productivity throughout your business because employees will have access to all of the documents, no matter their location.

Optimizing workflow and increasing worker productivity is a positive way to increase your business as a whole.

Clear Up Office Space With Storage Services From Record Nations Today

Record Nations will help you organize and manage your business better with the use of our document storage services. To get started and to have an expert guide you along the steps of document storage, you can either request a free quote from us by calling or filling out the form on the page.