Professional scanning services help you make the transition to using digital files. Digital files are more efficient and easier to find. We include indexing and tagging to enable keyword search capabilities that will instantly pull up the documents you need. Our expert scanning providers can quickly convert one box of documents, a single department, or your entire business library.
Converted files can also be easily edited and shared to improve collaboration among your team. You may choose to integrate your files with a document management system (DMS) for further organization and control of your documents.
Give us a call at (234) 300-3012 or fill out the form to connect with scanning providers in Kent and the surrounding areas. We will send you free price quotes on your scanning service within minutes.
How Document Scanning Services Work
Scanning services use industrial scanning equipment to take a picture of your physical documents. The picture is then converted into a usable digital file. We pride ourselves on clear, consistent results. Let us make your transition to digital files as easy as possible. We will take care of the following steps for your convenience:
- We remove bindings to prepare documents for scanning.
- We determine between single and double-sided documents and scan as necessary.
- We can index by page or by entire document, whichever is easier for you.Â
- We offer Optical Character Recognition (OCR), so that documents can be modified later. Â
- We put your converted files on the medium of your choice; including CDs, DVDs, or cloud storage.
- We can accommodate special requests, just give us the details when you request free quotes by calling (234) 300-3012 or filling out the form.
How to Count Your Documents
Counting your documents will give us a better idea of the size of your scanning project. Your price will be determined by the number of documents. Use the following tips to count your pages.Â
Count the number of banker’s boxes, files, or inches of paper you have on a shelf. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiple those numbers by the number of boxes, files, or inches.
For example, if you have 3 banker’s boxes full of paper, you will calculate 3 boxes x 2500 sheets of paper = 7500 documents.
The number may vary based on a number of factors. For more information on counting your documents, click here.
The Cost of Document Scanning in Kent
The price of scanning is generally between 7 and 12 cent per page. You can reduce costs by stocking up on documents to convert together. The larger your project is, the lower the price per page will be. Service options may also affect the price of your project overall.
Our service options include:
- Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
- Expedited turnaround time
- Double-sided documents
- Specific systems, file types, and special requirements
Contact us for Free Quotes on Document Scanning Services in Kent
Don’t get overwhelmed with your conversion project. Record Nations Kent makes it easy to complete your scanning in no time. Call us at (234) 300-3012 or fill out the form to begin your scanning project today. Our local providers will contact you with free price quotes in just minutes.
