Greensburg Document Storage
How much time and effort does your staff spend on document storage and retrieving documents? Do you have a policy or process for how long to keep documents? How much time does your staff spend looking for specific files? And what happens when a file can’t be found? What do you do then?
Record Nations Greensburg will link you with document storage pros who will assist you in designing an affordable and secure storage process for your physical and digital files. In Pennsylvania, law offices have to retain files for at least six years after a legal matter is resolved. And healthcare providers have to keep patient files for at least seven years after the last professional contact. That can mean a lot of office square footage dedicated to paper, and clients that aren’t generating income anymore.
Options for Business Storage
Physical Document Storage
Moving your paper files away from your office frees up available office space and your documents can be stored in a secure environment. Record Nations’ network partner facilities will ensure that your files are protected during all types of disasters, are monitored around the clock and have temperature controls to prevent paper from degrading. You can retrieve your documents whenever convenient and can track your retention schedules.
- Cloud Storage and Services
Cloud storage lets you remotely access business records while the physical files are stored securely away from your worksite. You could also decide to still retain them in your office while also having a digitized copy of each file. Storage options offer unlimited storage capacity for digital files. Added protection features can include encryption and two-factor authorization.
- Document Management System Software (DMS)
Document management systems (DMS) use advanced software to automate document management. The system will make your workflow more efficient by managing retention schedules and organizing documents.
To start the storage process, you’ll be asked to do the following:
- Estimate how many documents your company needs to store away from your office, including any with exceptional size or special storage needs. Decide if you will need scanning or document destruction too.
- Call Record Nations to get free quotes on services from storage providers in your area. Choose your new provider and schedule when work will begin to get your documents into secure storage.
Call Record Nations Today! (835) 222-4550
