Greensboro Document Storage
Record Nations Greensboro will connect you with document storage providers who will make sure you know about the best options for safely storing your physical and digital files. In North Carolina, regulations require law offices to retain files for at least six years after the resolution of a legal case. And healthcare providers have to retain patients’ medical files for at least eleven years after the last patient encounter. That’s a lot of square footage consumed by paper files. And space is money.
Have you ever thought about how much of your staff’s time is spent on document storage and retrieving documents from file cabinets? Do you have a policy for document retention? How easy would it be for you to find a specific file right now? What happens when a file is misplaced and it can’t be found?
Options for Storing Documents
- You can store physical documents away from your office
Moving your paper files and cabinets away from your worksite frees up usable square footage. You’ll be amazed at how much space was used for storing paper. Your files can be held in a secure environment. Record Nations’ network partner facilities will protect your files in case of disaster; security systems monitor the premises 24/7; temperature controls allow for optimum storage conditions. You can retrieve documents whenever needed.
2. Scan and store in the Cloud
Cloud storage is a streamlined way of allowing remote access to your business records while the physical files can be securely stored somewhere else. You could also decide to store documents in the Cloud but still keep the paper documents in deep storage in-house. For Cloud storage, there’s unlimited storage capacity for digital files plus added security features like encryption and two-factor authorization.Â
3. Document Management System Software (DMS)
Document management systems (DMS) use advanced software to automate document management. The system will manage retention schedules for documents, and organize direct documents.
Contact Record Nations to Find the Right Service for You! (828) 738-1032
