Is my patient data secure when using your service?

Yes, the security of patient data is the top priority. Our partners adhere to strict HIPAA (Health Insurance Portability and Accountability Act) compliance standards and have robust security measures in place to safeguard medical records.

What happens to my original paper records after scanning?

After scanning, your records can be securely store, return to you, or securely destroyed, depending on retention times. If you choose storage, we have providers that can assist with keeping them in a controlled and secure environment

What is the purpose of medical records scanning, and how can it benefit our healthcare facility?

Medical records scanning converts paper-based medical records into digital formats, improving access, retrieval, and patient care. Benefits include reduced storage costs, enhanced data security, and streamlined record management.

What is the expected turnaround time for scanning projects?

The turnaround time depends on the project size and complexity, and our partners provide estimated timeframes with your quote.

Are there any size or quantity limitations for medical records scanning projects?

Our network of providers can accommodate medical record projects of various sizes, from small practices to large healthcare facilities. Get in touch with us to discuss the specific requirements of your medical records scanning project and connect with the right local provider.

Do you offer OCR (Optical Character Recognition) services for medical records?

Yes, our local providers offer OCR services for medical records to convert scanned images into searchable and editable text, enhancing the usability of digitized patient information.

Medical Records Scanning and Storage in Grand Prairie, TX

Keeping medical information private and safe is pivotal for medical practices. Medical records scanning and medical records storage with Record Nations will help you maintain compliance and protect your medical records.

We offer full-service scanning to digitize your practice and provide physical document storage to keep your files safe for backup or legal purposes. Our image processing and storage facilities are HIPAA and HITECH-compliant. Our services are reliable and consistent.

Preparing Medical Records for Scanning

HIPAA privacy regulations exist to protect personal health information (PHI). Medical providers are legally obligated to follow HIPAA to ensure patient confidentiality. Making the transition to an Electronic Health Records System (EHR) makes compliance easier by increasing security, reducing errors, and improving your overall management of patient files.

Medical records scanning is the first step in converting to digital files. It is an easy process, outlined in the following three steps:

Call us at (817) 928-3089 or fill out the form. Provide details about your scanning project and we will match you with local providers. Be sure to include the number of records you need to scan and the level of detail you need to maintain for each record.
Grand Prairie-based providers will contact you with free, personalized price quotes.
Choose the provider that fits your scanning and budgetary needs. Together you can begin the scanning process.

Medical Records Storage Services

The use of an EHR system reduces the amount of physical storage you will need for your records. However, it is likely that you will need to keep some physical files. Whether they are needed for retrieval or backup for critical records, our storage services will keep your documents secure.

Our storage facilities allow you to control access to your files and keep your documents safe with climate control and 24/7 monitoring.

Medical Records Custodian

A custodian is often appointed to manage patient records of closed Grand Prairie medical facilities. Each state has different rules and guidelines for how long a record needs to be stored, Texas varies dependent on the type of provider.

Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.

Record Nations can help you find a local provider to manage your records, release needed information and destroy the records after the retention period.

Protect Your Patients’ Information With Medical Records Management Today!

Medical records management is compliant and secure with Record Nations. We offer solutions that help your practice run efficiently and provide high-quality care. To get started with medical records scanning and storage, please call us at (817) 928-3089 or fill out the form. You will be connected to local providers within minutes.