How do I prepare my documents for offsite storage, and what types of items can be stored offsite?

Documents to be scanned should be well-organized and packed securely. You can store various items, such as paper records, legal documents, archival materials, and more.

How can I access my records stored offsite when needed?

Access to stored documents can be arranged by request. You can either request physical retrieval or, for some providers, access digital versions of your documents securely online.

What security measures are in place to protect our offsite-stored records from unauthorized access, damage, or loss?

Security measures for off site storage include controlled access, climate control, fire protection, and surveillance. Ask your storage provider about their specific security protocols.

Is my digitally stored data secure when stored offsite, and what security measures are in place to protect it?

Digital data is protected with encryption, access controls, and secure server infrastructure to safeguard it from unauthorized access or data breaches.

Where is the best place to store documents?

The best and safest place to store documents is in an off site facility. These facilities are monitored 24/7 and are climate controlled. This means your documents are protected from theft, prying eyes, and natural disaster. You are still able to digitally and physically access these documents when needed.

How do I store a lot of documents?

Off site document storage is a safe and efficient way to store any amount of documents. Facilities are climate controlled, secure, and are able to effectively keep track of both your materials and your retention periods for them. Off site storage facilities reduce your on site storage costs, save you time, minimize the risk of data breaches, and keep your offices organized.

Document Storage Services in Grand Prairie, TX

Maintaining digital and physical files is an ongoing process that is critical to the day-to-day operations of your business or medical practice. Document storage services help lessen your workload by keeping your documents organized, accessible, and safe.

We recognize that storage services are not one-size-fits-all. We have many options that can be mixed and matched to fulfill the needs of your company.

Our Storage Options in Grand Prairie

Physical Document Storage

If you are looking to move files to an offsite storage facility, physical document storage will allow you to open up valuable space in your home or office.

Your documents will be protected from the elements with fireproofing, climate control, and flood protection. We also offer 24/7 video monitoring, live patrol, and strict access controls. Our storage providers follow all federal and state privacy to keep you in compliance.

Cloud Storage and Services

Unlimited digital storage is available with cloud storage and services. You will have remote access from anywhere and the ability to find your documents using a keyword search. Your documents will be accessible for seamless collaboration to increase productivity and reduce redundancies.

We also include advanced security features with cloud storage including encryption, two-factor authentication, and password protection. Your files have never been more secure or readily available.

Document Management System Software (DMS)

Document management systems convert physical documents to a digital format to simplify and modernize your business operations. With features like indexing, tagging, and OCR you can access, edit, and share your files easily and efficiently.

Improve your staff’s ability to work as a team, no matter where they are with a document management system. The organization and accessibility that it will provide will increase productivity and help your business succeed.

Find The Right Document Storage Service Through Record Nations Today!

Stay organized and efficient with document storage services from Record Nations Grand Prairie. Call us at (817) 928-3089 or fill out the form to receive free, no-obligation quotes on our services today.