Granada Hills Document Storage
You probably don’t realize how much time your employees spend on document storage and searching for or retrieving documents. If you don’t yet have a policy for how long your office keeps documents, Record Nations Granada Hills can help with that.
Record Nations Granada Hills will connect you with document storage providers who can help structure a competitively-priced process to securely store your physical and digital files. In California, the Rules of Professional Conduct recommend that attorneys retain client files for five (5) years in civil cases, for the life of the client in a criminal case, and 15 years in estate or trust law.
Healthcare providers must store patients’ medical records for at least seven (7) years after the last patient encounter. That’s a lot of office space devoted to paper files. Space is money, especially when it’s not generating income.
All of the paper in your office can take up a lot of valuable and expensive space!
Options for Document Storage
After you remove your paper files and file cabinets to a secure environment away from your office, you’ll enjoy the extra space. Record Nations’ network partner facilities can safeguard your files in case of disaster, They’re monitored 24/7, and have temperature controls to protect paper from degrading. You can retrieve your documents whenever you need them.Â
- Cloud Storage and Services
Cloud storage will let you remotely access your business records whether the physical files are stored securely away from your workplace, or even if they are still in your office. You’ll have
unlimited storage capacity for digital files plus added protection including encryption and two-factor authentication.
- Document Management System Software (DMS)
Document management systems (DMS) use advanced software to automate document management. The system will manage document retention schedules and organize direct documents.
To start the storage process, you’ll need to do the following:
- Estimate how many documents you’ll need to store away from the office, including any that are oversized or have special storage requirements. Decide if you will need scanning or document destruction too.
- Call Record Nations to get free estimates on services from storage providers in Granada Hills or Los Angeles County.
- Choose your new provider and schedule when work will begin to get your documents into secure storage.
Call Record Nations Today!
