Document scanning services are used to convert your paper files to functional digital documents. Using digital files helps secure private information, increases productivity, and improves your team’s ability to work together, even if they are apart.
Our services make your documents easy to find with a simple keyword search by indexing your documents. We can scan projects of any size and help you decide on the right services for your company. Fill out the form to get started right away.
How Document Scanning Services Work
Scanning creates high-quality digital images of your documents, drawings, or schematics. We can scan nearly any document, large or small with our professional-grade scanners. We want the process to be as easy as possible for you, so we will help you with the following steps to make your scanning project as simple as possible:
- We remove bindings to prepare documents for scanning.
- We scan both single and double-sided documents.
- We can index by page or by entire document, whichever you choose.
- We offer Optical Character Recognition (OCR), making your documents editable.
- We put your converted files on the medium of your choice; including CDs, DVDs, or cloud storage.
- We can accommodate special requests, just give us the details when you request a free quote by filling out the form.
How to Count Your Documents
Counting your documents will give us a better idea of the services you will need and help determine the price of your project. To come up with a count estimate, think of your pages in terms of banker’s boxes or on a shelf.
A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiply those numbers by the number of boxes, files, or inches you have.
The final number can differ depending on the thickness of your paper, how tightly packed your pages are, and the brand of file folders or boxes. However, a close estimate is a great place to start.
The Cost of Document Scanning in Gainesville
The price of your scanning project will vary depending on a number of factors like your area and the size of your project. Most scanning providers charge by the page. Adding additional specifications to your project will also affect the price. Some of those options are:
- Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
- Expedited turnaround time
- Double-sided documents
- Specific systems, file types, and special requirements
The easiest way to determine the price of your project is to request free quotes from Gainesville providers. Fill out the form to receive your free, no-obligation quotes today.
Contact us for Free Quotes on Document Scanning Services in Gainesville
Document scanning does not have to be a complicated process. Record Nations Gainesville will take the stress out of your conversion project. Fill out the form to speak with one of our knowledgeable representatives. They are happy to answer your questions and connect you with scanning providers in your area.
Record Nations proudly serves these cities near the Gainesville area:
Eustis | Fort White | Homosassa | Jacksonville | Lake City | Lulu | The Villages | Worthington Springs
