Document Scanning & Management Services in Gainesville | 1412 W University Ave Ste C

Document scanning is the process of converting physical documents into digital format. It involves using a scanner or specialized equipment to capture images of paper documents and store them as electronic files.

With our easy-to-use conversion calculator, you can determine how many boxes of paper you have based on your current method of storage. If you need additional help, give us a call and we can walk you through it.

The level of security in the scanning process depends on the document scanning service. Our service providers are reputable and ensure the utmost security measures throughout their practices. We at Record Nations prioritize confidentiality and integrity through measures such as physical security, restricted access, encryption, and secure destruction of original documents.

In general, documents should be organized and free from any debris or damage. Staples, paperclips, and other bindings should be removed to ensure the scanning process is smooth and efficient.

Almost any type of document can be scanned, including paper documents; photographs; large format documents; medical records; legal documents; financial records; blueprints; microfilm and microfiche; X-rays; and more. Document scanning services can handle documents of different sizes, shapes, and formats.

Scanning documents offers several benefits, including reducing physical clutter, making documents searchable, enabling easy backups, and enhancing document accessibility and sharing. It also helps in disaster recovery and saves physical storage space.

Increase Efficiency & Improve Workflow - The documents and files that you scan can be integrated into digital workflows, streamlining business processes and reducing manual data entry and paperwork. This can lead to faster decision-making and improved customer service.
Enhance Security & Disaster Recovery - Scanned documents can be encrypted and backed up, enhancing data security and providing safeguards against physical document loss due to disasters like fire, floods, or theft. In addition, you can set up access controls to verify who can view which files.
Improve Accessibility & Collaboration - Digital documents can be accessed remotely, making it easier for employees to work from different locations or access important information while on the go. In addition, multiple employees can easily share and work on the same file at once.
Optical Character Recognition - With OCR scanning, your files can be easily searched for and edited as soon as it’s uploaded into your files or document management system.
Improve Document Retrieval - Scanned documents are indexed and can easily be searched and retrieved using keywords or metadeta. This eliminates the need for manual searching through paper files, saving time and improving productivity.