Document Storage Services Fairhope, AL

Document storage can help you free up space in your office and keep your information protected and organized. Unorganized files also make searching for a document annoying and time consuming. Record Nations Fairhope is here to help you prevent hassle with our document storage services. We provide secure document storage options for your business that comply with rules and regulations. Our document storage experts can help you decide the management system or offsite storage option that is best for your business or office.

If you are unsure of what service would benefit your business the most, please give us a call at (251) 545-4183 or fill out the form. We have knowledgeable representatives ready to answer your questions and connect you with local document storage providers.

Physical Document Storage

Physical document storage can make more room in your office by removing all of your documents and storing them at a secure facility. Your documents will be out of the way but you will still have complete access to them whenever you need. Not only will this free up space for better purposes, but it will also better protect your documents.

Our storage providers are familiar with and follow all federal and state privacy laws, keeping you in compliance. Your documents will be stored in a climate-controlled room with 24/7 security so you will never have to work about the condition or safety of your documents.

Cloud Storage and Services

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Cloud storage and services offer unlimited storage and accessibility from anywhere. Storing and managing documents electronically is easy when you use Record Nations Fairhope. We can help you scan, tag, and index all of your documents, making electronic retrieval easy.

Documents are encrypted and safe so you can enjoy seamless collaboration on files stored in the cloud.

Document Management System Software (DMS)

Document management systems eliminate the inconveniences an employee may face when working from home. It will enable remote access to information from anywhere online, making the documents easier to access, edit, and transfer. You will also have complete control over who has access to what pages.

Record Nations Fairhope knows how important teamwork is to businesses, DMS will allow employees to work on documents at the same time. This will prevent errors, redundancies, and promote collaboration with a document management system.

Starting the Storage Process

Step 1Prepare

Assess the number of documents your organization needs to store off site. Take note of their size and if they require any special storage accommodations. Consider if your organization may need additional, customized storage services, scanning, or destruction.

Step 2Contact

Contact Record Nations to get free, customized quotes for storage providers in your area. Our experts can quickly answer any quesitons you may have about services.

Step 3Schedule

The provider(s) we match you with will contact you with service options. You choose who will transport and store your documents–and when.

Contact Us For Your Free Quote

We're here to help you explore your options and find the perfect service for your needs.

Fill Out A Form

(251) 545-4183

Frequently Asked Questions

How do I prepare my documents for offsite storage, and what types of items can be stored offsite?

Documents to be scanned should be well-organized and packed securely. You can store various items, such as paper records, legal documents, archival materials, and more.

How can I access my records stored offsite when needed?

Access to stored documents can be arranged by request. You can either request physical retrieval or, for some providers, access digital versions of your documents securely online.

What security measures are in place to protect our offsite-stored records from unauthorized access, damage, or loss?

Security measures for off site storage include controlled access, climate control, fire protection, and surveillance. Ask your storage provider about their specific security protocols.

Is my digitally stored data secure when stored offsite, and what security measures are in place to protect it?

Digital data is protected with encryption, access controls, and secure server infrastructure to safeguard it from unauthorized access or data breaches.

Where is the best place to store documents?

The best and safest place to store documents is in an off site facility. These facilities are monitored 24/7 and are climate controlled. This means your documents are protected from theft, prying eyes, and natural disaster. You are still able to digitally and physically access these documents when needed.

How do I store a lot of documents?

Off site document storage is a safe and efficient way to store any amount of documents. Facilities are climate controlled, secure, and are able to effectively keep track of both your materials and your retention periods for them. Off site storage facilities reduce your on site storage costs, save you time, minimize the risk of data breaches, and keep your offices organized.