Is my patient data secure when using your service?

Yes, the security of patient data is the top priority. Our partners adhere to strict HIPAA (Health Insurance Portability and Accountability Act) compliance standards and have robust security measures in place to safeguard medical records.

What happens to my original paper records after scanning?

After scanning, your records can be securely store, return to you, or securely destroyed, depending on retention times. If you choose storage, we have providers that can assist with keeping them in a controlled and secure environment

What is the purpose of medical records scanning, and how can it benefit our healthcare facility?

Medical records scanning converts paper-based medical records into digital formats, improving access, retrieval, and patient care. Benefits include reduced storage costs, enhanced data security, and streamlined record management.

What is the expected turnaround time for scanning projects?

The turnaround time depends on the project size and complexity, and our partners provide estimated timeframes with your quote.

Are there any size or quantity limitations for medical records scanning projects?

Our network of providers can accommodate medical record projects of various sizes, from small practices to large healthcare facilities. Get in touch with us to discuss the specific requirements of your medical records scanning project and connect with the right local provider.

Do you offer OCR (Optical Character Recognition) services for medical records?

Yes, our local providers offer OCR services for medical records to convert scanned images into searchable and editable text, enhancing the usability of digitized patient information.

Medical Records Management Services in Evanston, IL

Regulations like HIPAA and HITECH set privacy standards that help protect patients. Medical providers and healthcare related businesses must be cognizant of and compliant with privacy laws to avoid violations and penalties. Medical records scanning, medical records storage, and medical records management under Record Nations Evanston’s management is secure and confidential. We are certified in privacy laws and carefully handle your information. Our providers have been pre-screened and verified to ensure their commitment to security and safe services.

Preparing Medical Records for Scanning

To comply with HITECH regulations, many practices choose to use an Electronic Health Record System (EHR) to organize and structure their digital records. After scanning, you will be able to easily integrate your documents with the EHR of your choice.

Follow these easy steps to get started with medical record scanning today:

Fill out the form or call us at (773) 886-1813. We will ask for some details about your project and connect you with local providers for free price quotes. Make sure you include the number of records you need scanned and the level of detail you need to maintain for each record.
Local scanning contractors will contact you right away with personalized quotes on your project.
Select the contractor the best fits your needs and together you can start on the scanning process.

Medical Records Storage Services in Evanston

Digital files reduce the amount of physical storage you will need, saving you money. Some documents may need to be retained physically if they cannot be converted or if they are needed as backup. Medical records storage services provide a safe space to store your physical files.

Our secure storage facilities reduce the risk of theft, loss, and damages to your records. We offer climate control, 24/7 surveillance, and customized access. You will be able to retrieve your documents as needed, but will not have to worry that your records are accessible to unauthorized personnel.

Medical Records Custodian

A custodian is often appointed to manage the patient records of healthcare facilities no longer in operation. In Illinois, medical records must be kept for a minimum of 10 years.

Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.

Record Nations can help you find a local provider to manage your medical records, release needed information and destroy the records after the retention period all in the Evanston area.

Contact Us For Medical Records Management Services in Evanston Today!

Record Nations will ensure that you are following privacy laws and keep you organized with our helpful services. Get your medical practice running efficiently by calling (773) 886-1813 or filling out the form. Within minutes, you will receive free quotes from medical record scanning and storage providers near you.