How do I prepare my documents for offsite storage, and what types of items can be stored offsite?

Documents to be scanned should be well-organized and packed securely. You can store various items, such as paper records, legal documents, archival materials, and more.

How can I access my records stored offsite when needed?

Access to stored documents can be arranged by request. You can either request physical retrieval or, for some providers, access digital versions of your documents securely online.

What security measures are in place to protect our offsite-stored records from unauthorized access, damage, or loss?

Security measures for off site storage include controlled access, climate control, fire protection, and surveillance. Ask your storage provider about their specific security protocols.

Is my digitally stored data secure when stored offsite, and what security measures are in place to protect it?

Digital data is protected with encryption, access controls, and secure server infrastructure to safeguard it from unauthorized access or data breaches.

Where is the best place to store documents?

The best and safest place to store documents is in an off site facility. These facilities are monitored 24/7 and are climate controlled. This means your documents are protected from theft, prying eyes, and natural disaster. You are still able to digitally and physically access these documents when needed.

How do I store a lot of documents?

Off site document storage is a safe and efficient way to store any amount of documents. Facilities are climate controlled, secure, and are able to effectively keep track of both your materials and your retention periods for them. Off site storage facilities reduce your on site storage costs, save you time, minimize the risk of data breaches, and keep your offices organized.

Document Storage Services in Evanston, IL

Disorganized files make it difficult to find what you need and complete tasks in a timely matter. Document storage services help you get organized and make it easy to access the information you need.

Your records will be safe, accessible, and well-managed with Record Nations. We can help you by moving your documents to offsite storage, storing digital data in the cloud, or by setting you up with document management system software.

Our Storage Options in Evanston

Physical Document Storage

Filing cabinets in the workplace put your information at risk and look tacky. Moving your files offsite will not only open up valuable work space; but it will better protect your files from theft, loss, and damages.

Our physical document storage facilities have features like climate control, flood protection, fireproofing, and even underground vaults. They offer strict access controls, 24/7 monitoring, and live guard patrol. Our storage providers follow all federal and state privacy laws to keep you in compliance.

Cloud Storage and Services

Cloud storage and services offer flexible storage and remote access to your files. You will be able to easily find your documents with centralized storage and keyword searching. Collaboration becomes seamless with easy editing and sharing features. You will enjoy advanced security and improved efficiency with cloud services.

Document Management System Software (DMS)

Document management systems (DMS) modernize your business by helping you run your company digitally. Features like tagging and OCR make it easy for you and your team to access, edit, and share documents. Our systems prevent errors and redundancies, while promoting collaboration.

Get The Document Storage Service For Your Business Today

Efficient document storage helps your business run smoothly. We have storage solutions for physical and digital files that can be used to together or separately to meet your needs. Give us a call at (773) 886-1813 or fill out the form learn more and receive free quotes from Evanston-based providers. Our customizable storage options can be personalized to meet the exact needs of your business.