Document Storage Services
Securely Store Your Documents with Record Nations
Some documents just need to be kept — ensuring they’re stored securely is the tough part. But with Record Nations, accessible, compliant solutions become easy. We’ve got a large network of experienced professionals in your area who provide compliant document storage services for businesses like yours.
Working with Record Nations and our local partners means federal, state, and industry regulations are top of mind, and level of service is consistently high. Plus, you’ll benefit from better organization, increased efficiency, more collaboration, and higher security. Ready for more time and space, too? Reach out to Record Nations for your document storage needs today.
Contact Us For Your Free Quote
We're here to help you explore your options and find the perfect service for your needs.
Scanning Services We Offer
You’ve got options when it comes to your document scanning project.
The Document Storage Service Process
1. Assess Your Needs: Assess the type and volume of documents that need to be stored. Categorize the documents, determine their importance, and identify any unique requirements like document size, retention schedule, document quality, or security considerations.
2. Contact Record Nations: Fill out the form on our website or call us at (866) 385-3706. We’ll help you choose the right service and connect you with local document storage professionals.
3. Get Your Free Quote: The local providers will reach out to you with quotes, allowing you to make the right choice for your document storage needs.
4. Schedule Your Service: Once you’ve chosen a storage service provider, you’ll schedule your service with them and prepare your documents for handoff.
5. Get Your Documents Processed: Once your chosen provider has your documents, they’ll process them and ensure all documents are properly indexed and categorized. New documents can be added, and documents past their retention period can be destroyed.
Why Choose Record Nations?
Fast Turnaround
Get matched to a partner in 3-5 minutes. They will work with you to get a quote based on your specifications.
Nationwide Coverage
We have partners all over the United States and Canada.
20+ Years
Record Nations has over two decades of experience matching customers to the right services.
Partnered with the Best
We are partnered with thousands of partners nationwide providing you with the best, secure options in your area.
Frequently Asked Questions
How do document storage services work?
1. You pack your documents into boxes, sorting them by department, purpose, and retention periods.
2. Contact Record Nations at (866) 385-3706 or fill out the form. We will connect you with multiple providers in your area to get you free quotes on your project.
3. Choose the provider that best meets your budget. They will come to your location to pick your documents up and transport them to a secure, off-site facility.
4. At the facility, the documents will be indexed and stored based on your guidelines. If you choose to have digital access, they will also be scanned and uploaded to a document management system.
5. New documents can be incorporated as needed, and documents past their retention period are destroyed.
How secure are your off-site facilities?
Our service provider’s off-site facilities come equipped with 24/7 monitoring and guarded perimeters as well as fire-suppressant systems and climate controls to protect from environmental disasters. In addition, all of our service providers comply with all state and federal privacy regulations.
What is the process for document retrieval?
Our service providers can provide 24/7 access and retrieval for stored files. Most files can be returned within the same or the next business day, but most providers will also offer emergency retrieval services.
What level of accessibility is provided?
Inquire with your service provider about any remote access, online portals, or other means of accessing your stored documents.
How much does document storage cost?
Typically, document storage services costs anywhere from 50-95 cents per box per month. However, the price will depend on the number of boxes you have, any prep work, indexing, additional security measures, retrieval options, and any more special requests.
How is document destruction handled?
When your documents are past their retention date or if you no longer need them, the storage facility has its secure shredder and will shred your documents themselves. Or, they partner with a secure shredding service to destroy your documents.
Can the service provider assist with document digitization?
Confirm with your service provider that they provide document scanning services. If not, we can connect you with another service provider who can help you with scanning.
How secure are cloud storage and document management services?
What types of documents can I store with your services?
Our storage providers can store and/or scan and store any type of document including paper documents, current digital files, oversized documents, medical records, legal records, and more.
How do I prepare my documents for off-site storage?
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Sort and Organize: Before storing your documents off-site, sort them into categories based on their type, date, or other relevant criteria. Organizing your documents beforehand will make it easier to access them later.
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Remove Unnecessary Items: Take this opportunity to purge any documents that are no longer needed or relevant. Dispose of outdated records following your organization’s document retention policies and regulations.
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Boxing: Place the sorted documents into sturdy, archival-quality boxes or containers. Use appropriate-sized boxes to prevent overfilling and potential damage.
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Labeling: Clearly label each box with information such as the contents, date range, and any other relevant identifiers. This will make it easier to locate specific documents when needed.
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Inventory: Create a detailed inventory list of all the boxes or containers being sent to off-site storage. Include box numbers, contents, and any other relevant information to track the documents.
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Protective Measures: Consider using archival-quality folders, sleeves, or envelopes to protect individual documents within the boxes. This can help prevent damage from handling, moisture, or environmental factors.
