How do I prepare my documents for offsite storage, and what types of items can be stored offsite?

Documents to be scanned should be well-organized and packed securely. You can store various items, such as paper records, legal documents, archival materials, and more.

How can I access my records stored offsite when needed?

Access to stored documents and materials can be arranged by request. You can either request physical retrieval or, for some providers, access digital versions of your documents securely online.

What security measures are in place to protect our offsite-stored records from unauthorized access, damage, or loss?

Security measures for off site storage include controlled access, climate control, fire protection, and surveillance. Ask your storage provider about their specific security protocols.

Is my digitally stored data secure when stored offsite, and what security measures are in place to protect it?

Digital data is protected with encryption, access controls, and secure server infrastructure to safeguard it from unauthorized access or data breaches.

Where is the best place to store documents?

The best and safest place to store documents is in an off site facility. These facilities are monitored 24/7 and are climate controlled. This means your documents are protected from theft, prying eyes, and natural disaster. You are still able to digitally and physically access these documents when needed.

How do I store a lot of documents?

Off site document storage is a safe and efficient way to store any amount of documents. Facilities are climate controlled, secure, and are able to effectively keep track of both your materials and your retention periods for them. Off site storage facilities reduce your on site storage costs, save you time, minimize the risk of data breaches, and keep your offices organized.

Document Storage Services in Cordova, TN

Unorganized files can lead to clutter and frustration, document storage frees up space while keeping your information organized and protected.

Document storage services comply with all rules and regulations, preventing hassle by offering businesses secure document storage.

Our Storage Services in Cordova

Physical Document Storage

Physical document storage makes room in your office by removing all documents and storing them in a secure facility, where complete access is provided.

Your documents are stored in a climate-controlled room with 24-hour security. All Record Nations providers follow all federal and Tennessee privacy laws.

Cloud Storage and Services

Your business has unlimited storage and accessibility with cloud storage and services. Record Nations makes electronic retrieval seamless by helping you scan, tag, and index all of your documents.

To make collaboration easy, your documents are stored in the cloud where they will be encrypted and safe.

Document Management System Software (DMS)

Document management systems enable remote access to information from anywhere online, making documents easier to access, edit, and transfer.

DMS allows employees to work on documents at the same time, preventing errors, redundancies, and promoting collaboration.

Contact Us For All Of Your Document Storage Needs

Record Nations Cordova has a storage solution for you. Give us a call at (901) 341-6241 or fill out the form for more information. We are happy to answer any questions you may have so you can ensure you are getting the right services for your business.