Is my patient data secure when using your service?

Yes, the security of patient data is the top priority. Our partners adhere to strict HIPAA (Health Insurance Portability and Accountability Act) compliance standards and have robust security measures in place to safeguard medical records.

What happens to my original paper records after scanning?

After scanning, your records can be securely store, return to you, or securely destroyed, depending on retention times. If you choose storage, we have providers that can assist with keeping them in a controlled and secure environment

What is the purpose of medical records scanning, and how can it benefit our healthcare facility?

Medical records scanning converts paper-based medical records into digital formats, improving access, retrieval, and patient care. Benefits include reduced storage costs, enhanced data security, and streamlined record management.

What is the expected turnaround time for scanning projects?

The turnaround time depends on the project size and complexity, and our partners provide estimated timeframes with your quote.

Are there any size or quantity limitations for medical records scanning projects?

Our network of providers can accommodate medical record projects of various sizes, from small practices to large healthcare facilities. Get in touch with us to discuss the specific requirements of your medical records scanning project and connect with the right local provider.

Do you offer OCR (Optical Character Recognition) services for medical records?

Yes, our local providers offer OCR services for medical records to convert scanned images into searchable and editable text, enhancing the usability of digitized patient information.

Medical Record Scanning and Storage Services in Conway, AR

A medical practice must find a secure management company that will provide quality, accuracy, and consistency for medical record scanning and medical record storage.

Record Nations provides full-service, HIPAA and HITECH-compliant, record scanning and storage for large volumes of documents.

Preparing Medical Records for Scanning

Records holding personal health information (PHI) must be handled with care and be HIPAA compliant.

Follow these easy steps to get started with medical record scanning today:

Call us or fill out the form. Include the number of records needing to be scanned and the level of detail you will need to maintain for those records.
Local scanning contractors will contact you right away with personalized quotes for your project.
Select the contractor that best aligns with your needs.

Medical Records Storage Services

Off-site medical record storage allows you to free up space and increase productivity while preventing lost, stolen, or damaged records.

Additionally, we offer cloud storage services so you can get even easier access to your patient files.

Medical Records Custodian

In Arkansas, medical records and files must be retained for at least 10 years. Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.

Using a medical custodian takes the liability off of you or your practice. Hiring a company to manage your facility’s medical records ensures you will remain in compliance and your past patients will continue to receive care and support.

Record Nations can help you find a local provider to manage your records, release needed information and destroy the records after the retention period.

Protect Your Patients’ Information With Record Nations

Medical record management needs to be safe, compliant, and reliable. Record Nations has medical record scanning and storage solutions that are customized for your practice. To get started today, call us or fill out the form on this page.