Is my patient data secure when using your service?

Yes, the security of patient data is the top priority. Our partners adhere to strict HIPAA (Health Insurance Portability and Accountability Act) compliance standards and have robust security measures in place to safeguard medical records.

What happens to my original paper records after scanning?

After scanning, your records can be securely store, return to you, or securely destroyed, depending on retention times. If you choose storage, we have providers that can assist with keeping them in a controlled and secure environment

What is the purpose of medical records scanning, and how can it benefit our healthcare facility?

Medical records scanning converts paper-based medical records into digital formats, improving access, retrieval, and patient care. Benefits include reduced storage costs, enhanced data security, and streamlined record management.

Can you handle large volumes of medical records, and what is the expected turnaround time for scanning projects?

Our partners have the capacity to handle large volumes of medical records and other materials efficiently. The turnaround time depends on the project size and complexity, and our partners provide estimated timeframes with your quote.

Are there any size or quantity limitations for medical records scanning projects?

Our network of providers can accommodate medical record projects of various sizes, from small practices to large healthcare facilities. Get in touch with us to discuss the specific requirements of your medical records scanning project and connect with the right local provider.

Do you offer OCR (Optical Character Recognition) services for medical records?

Yes, our local providers offer OCR services for health records to convert scanned images into searchable and editable text, enhancing the usability of digitized patient information.

Medical Record Services Columbus, GA

Medical records scanning and medical records storage go hand in hand. When you convert patient records to digital files, you will still need to store and retrieve some physical medical records offsite. You will need to find a document management company that specializes in both.

Record Nations Columbus partners with companies that offer full-service scanning and storage for medical practices, hospitals, and other healthcare-related businesses. They can index, scan, or store many documents for an affordable price.

Preparing Medical Records for Scanning

Medical records contain personal health information (PHI) that must be handled carefully to ensure the information remains confidential. Patient privacy is protected by federal and state law, as well as HIPAA privacy regulations. To stay in compliance, medical practices look to document management systems including scanning.

Follow these steps to begin your medical record scanning project today:

Contact us by calling (706) 256-8083 or filling out the form.
Provide some details about your scanning needs and we will find local professionals that can complete your project.
Scanning providers will send you customized price quotes for your scanning project.
Choose a provider and together you can begin converting your files to a digital system.

Medical Records Storage Services

Offsite storage provides a place to store medical files that have not met their retention dates or that need to be available for retrieval or backup.

Our monitored, secure storage facilities protect your documents from being lost or stolen. You can limit access to your files and set different levels of security for your files as needed. You can rest easy knowing your documents are safe with Record Nations Columbus.

Medical Records Custodian

Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties. Georgia requires patients’ files to be stored for a minimum of 10 years.

Using a medical custodian takes the liability off of you or your practice. Hiring a company to manage your facility’s medical records ensures you will remain in compliance and your past patients will continue to receive care and support.

Record Nations can help you find a local provider to manage your records, release needed information and destroy the records after the retention period.

Contact Us For All Of Your Medical Records Management Needs!

Call us at (706) 256-8083 or fill out the form to receive free quotes and get on your way to being an organized and secure medical practice. We are happy to answer any questions so we can connect you to the right services. Our reliable, secure partners are ready to help!