How do I prepare my documents for offsite storage, and what types of items can be stored offsite?

Documents to be scanned should be well-organized and packed securely. You can store various items, such as paper records, legal documents, archival materials, and more.

How can I access my records stored offsite when needed?

Access to stored documents and materials can be arranged by request. You can either request physical retrieval or, for some providers, access digital versions of your documents securely online.

What security measures are in place to protect our offsite-stored records from unauthorized access, damage, or loss?

Security measures for off site storage include controlled access, climate control, fire protection, and surveillance. Ask your storage provider about their specific security protocols.

Is my digitally stored data secure when stored offsite, and what security measures are in place to protect it?

Digital data is protected with encryption, access controls, and secure server infrastructure to safeguard it from unauthorized access or data breaches.

Where is the best place to store documents?

The best and safest place to store documents is in an off site facility. These facilities are monitored 24/7 and are climate controlled. This means your documents are protected from theft, prying eyes, and natural disaster. You are still able to digitally and physically access these documents when needed.

How do I store a lot of documents?

Off site document storage is a safe and efficient way to store any amount of documents. Facilities are climate controlled, secure, and are able to effectively keep track of both your materials and your retention periods for them. Off site storage facilities reduce your on site storage costs, save you time, minimize the risk of data breaches, and keep your offices organized.

Document Storage Services Columbus, GA

Document storage services encompass several storage options that can be mixed and matched together to create a system that is customized to the needs of your business. All of our services will keep your records safe and organized. They allow you to clean out your filing cabinets, store your documents in one place, set up cloud storage, or set up document system software.

Your documents will be easy to find, enabling you to work more efficiently and make more money for your business. Our knowledgeable associates can assist you in finding the system that is just right for you.

Our Columbus Storage Services

Physical Document Storage

Record Nations has local storage facilities that offer climate-controlled rooms and 24/7 monitoring. You will still have complete access to your documents whenever you need to pull a file and can set security levels for employees to limit access as needed.

Our storage providers are compliant with all privacy laws to keep your business safe and running properly.

Cloud Storage and Services

Cloud storage and services scan, tag, and index your documents to fit your particular stipulations. You will be able to easily search and find documents with a simple keyword search.

Cloud storage offers flexible capacity and can grow or shrink based on your data entry. You will never have to worry about reaching certain limits. It also gives you the ability to wipe data remotely in case a computer is stolen or lost.

Document Management System Software (DMS)

Document management systems allow your employees to work remotely or from home. You will have access to your documents from anywhere, allowing employees to edit and collaborate as needed. You will also have complete control over who has the authority to access each file.

Increase your ability to work as a team and improve production time with fewer errors and redundancies.

Get The Right Document Storage Service For Your Business Today

Call us at (706) 256-8083 or fill out the form to receive free quotes on document storage services from local providers. We are happy to answer any questions you have so we can help you decide on the right storage service.