Health records require additional security because of extra privacy regulations regarding the handling of health information. Record Nations Cobleskill offers specialized medical record scanning and medical record storage to ensure that your medical information is handled properly. We take extra steps to maintain legal compliance and confidentiality.

All of our services are HIPAA and HITECH compliant and follow all applicable privacy laws. To learn more, please contact us by calling (518) 621-3355 or filling out the form. We are happy to answer your questions and connect you with local providers.

Preparing Medical Records for Scanning in Cobleskill

Medical record scanning converts your physical files to a digital format. Going digital saves money, space, and improves the efficiency of your practice. Managing patient files, communicating with treatment teams, and billing can all be integrated using medical record scanning and an Electronic Health Records System (EHR).

Preparing for your scanning project is easy with Record Nations Cobleskill. You will need to count your documents and decide on the level of detail you would like for each file. Then follow the steps below:

  1. Call us at (518) 621-3355 or fill out the form. Give us some details about your project.
  2. We will send you free, personalized price quotes from local scanning providers.
  3. Select a provider that best fits your needs and begin your scanning project.

Medical Records Storage Services

Medical record storage is designed for physical files that cannot be converted or need to be retained for backup. Our offsite storage facilities protect your files with many security features including climate control, disaster protection, and live patrol. We safeguard your files, maintaining your privacy and saving space in your office.

Get Free, No-Obligation Quotes on Medical Record Scanning and Storage in Cobleskill

Medical record scanning and storage is available for hospitals, clinics, and a variety of healthcare-related businesses. We have served insurance companies, private practices, and many other medical professionals. Give us a call at (518) 621-3355 or fill out the form to determine if our services would be right for you. We will answer your questions and send you free quotes within minutes.

Record Nations Cobleskill Location

Record Nations Cobleskill
111 Barnerville Rd
Cobleskill, NY 12043
(518) 621-3355
cobleskill@recordnations.com

Our operating hours are Monday-Friday from 8:30 AM to 5:00 PM.

 

Record Nations proudly serves these cities near the Cobleskill area:

Albany | Amsterdam | Cohoes | Glens Falls | Gloversville | Kingston | Oneonta | Poughkeepsie | Rome | Rotterdam | Saratoga Springs | Schenectady | Troy | Utica | Watervliet

What Is the Medical Record Scanning Process?

Step 1Assess

Begin by assessing the type and volume of medical records that need to be professionally scanned. Categorize the records, taking into account their sensitive nature, compliance with healthcare regulations, and the need for confidentiality and security.

Step 2Contact Record Nations

Contact Record Nations to request free, customized quotes for medical record scanning and other management services. Provide details about your project, including the number of records, special considerations, and your location. Our experts will then recommend service providers in Cobleskill who can meet your needs.

Step 3Schedule Your Service

Cobleskill service providers experienced in handling medical records will contact you to discuss the scanning service and schedule a convenient pickup or on-site scanning date.

Step 4Scanning and Digitization

Medical records are professionally scanned with a focus on maintaining the highest standards of security and confidentiality. During this process, the service provider will ensure that all medical records are properly indexed and categorized for easy retrieval. After scanning, the digital records will be provided to you in the format of your choice.

Step 5Complete the Service

Once the scanning process is finished, the provider will work according to your agreement regarding the physical medical records. There are several options including having the records returned to you, securely stored, or confidentially shredded. 

Contact Us For Your Free Quote

We're here to help you explore your options and find the perfect service for your needs.

Frequently Asked Questions

Is my patient data secure when using your service?

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Yes, the security of patient data is the top priority. Our partners adhere to strict HIPAA (Health Insurance Portability and Accountability Act) compliance standards and have robust security measures in place to safeguard medical records.

What happens to my original paper records after scanning?

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After scanning, your records can be securely store, return to you, or securely destroyed, depending on retention times. If you choose storage, we have providers that can assist with keeping them in a controlled and secure environment

What is the purpose of medical records scanning, and how can it benefit our healthcare facility?

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Medical records scanning converts paper-based medical records into digital formats, improving access, retrieval, and patient care. Benefits include reduced storage costs, enhanced data security, and streamlined record management.

What is the expected turnaround time for scanning projects?

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The turnaround time depends on the project size and complexity, and our partners provide estimated timeframes with your quote.

Are there any size or quantity limitations for medical records scanning projects?

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Our network of providers can accommodate medical record projects of various sizes, from small practices to large healthcare facilities. Get in touch with us to discuss the specific requirements of your medical records scanning project and connect with the right local provider.

Do you offer OCR (Optical Character Recognition) services for medical records?

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Yes, our local providers offer OCR services for medical records to convert scanned images into searchable and editable text, enhancing the usability of digitized patient information.

What Our Customers Say

Tina Xoom
"Thank you Fabian! I thought this process was going to be difficult and you made it a piece of cake. Thanks for the info and guiding me in the right direction. Very grateful, Tina"
Aaron McKinnon
"Connected me with a trusted document scanner fast! Thank you"
Cats Vermont
"Great customer service from Cindy! Got a call from her almost before I finished filling out my email request! Friendly, informative, and explained the next steps in the process of getting matched with a nearby service."