Chino Document Storage
Have you ever wondered how much time your staff spends on document storage and retrieving documents? Do you have a policy or system for how long to retain documents? Do you know how much staff time is spent looking for files? And what happens when a file isn’t found? What do you do then?
Record Nations Chino will connect you with document storage experts who will consult with you on designing a budget-friendly and secure storage process for your physical and digital files. In California, lawyers are advised to keep client files for five years on civil cases, for the life of the client on criminal cases, and for 15 years on estate or trust cases. Doctors have to keep patient files for at least seven years after the last patient encounter. That means a lot of office space set aside for paper and clients that are no longer generating income.Â
Storage Options for Business
- Physical Document Storage
Moving your paper files away from your worksite frees up a lot of useable space and your documents can be stored in a secure environment. Record Nations’ network partner facilities will ensure that your files are protected during all types of disasters, are monitored 24/7 and have temperature controls to prevent paper from degrading. You can retrieve your documents whenever convenient and can track your retention schedules.
- Cloud Storage and Services
Cloud storage lets you remotely access your business records while the physical files are stored safely away from your office. You could also decide to still keep them in your office while also having a digitized copy of each file. Storage options offer unlimited storage capacity for digital files. Added protection features can include encryption and two-factor authorization.
- Document Management System Software (DMS)
Document management systems (DMS) use advanced software to automate document management. The system will simplify your workflow by managing retention schedules and organizing documents.
To start the storage process, you’ll need to do the following:
- Estimate how many documents your company needs to store off site, including any with exceptional size or special storage needs. Decide if you will need scanning or document destruction too.
- Call Record Nations to get free quotes on services from storage providers near you. Choose your new provider and schedule when work will begin to get your documents into secure storage.
Call Record Nations Today! (747) 877-8256
