Chattanooga Document Storage
Have you ever wondered how much time and effort your staff spends on document storage and retrieving documents? Do you have a system for how long to keep documents? Do you know how much time is spent looking for a specific file? And what happens when a file can’t be found? What do you do then?
Record Nations Chattanooga will help to connect you with document storage providers who can help you design a dependable, budget-friendly and secure storage process for your physical and digital files. In Tennessee, law offices have to retain files for at least five years after a legal matter is resolved. And healthcare providers have to keep files on an adult patient for at least ten years after the last professional contact. It’s longer for minor patients. That can account for a lot of office space dedicated to paper that isn’t generating any income. Yikes!
Storage Options
- Physical Document Storage
Moving your paper files away from your office frees up a lot of useable square footage and your documents can be held in a secure environment. Record Nations’ network partner facilities will ensure that your files are safeguarded in case of disaster, are monitored 24/7 and have optimum temperature controls that prevent paper from degrading. You can retrieve your documents whenever convenient and can track your retention schedules.
- Cloud Storage and Services
Cloud storage lets you remotely access your business records while the physical files may be stored securely elsewhere, or you could choose to keep them in your office after scanning. Storage options offer unlimited storage capacity for digital files. Added protection features can include encryption and two-factor authorization.
- Document Management System Software (DMS)
Document management systems (DMS) use advanced software to automate document management. The system will make your workflow easier by managing retention schedules and organizing direct documents.
To start the storage process, you’ll be asked to do the following:
- Estimate how many documents your company needs to store off site, including any with exceptional size or special storage needs. Decide if you will need scanning or document destruction too.
- Call Record Nations to get free quotes on services from storage providers near you.
- Choose your new provider and schedule when work will begin to get your documents into secure storage.
Call Record Nations Today! (615) 237-1457
